| Pay Voucher Details Header Fields | |
|---|---|
| Field Name | Description |
| Location | This is the i21 location for your facility. This will help you segregate payments. This field is assigned when you create the payment and is based upon your user profile. |
| Bank Account | This is the bank that the payment will be drawn on. |
| Vendor No | This is the Vendor that will be paid on the check. |
| Vendor Pay to | This is the pay to that will be the address that will print on the check if no overrides are taken. |
| Override Pay to | This will allow you to override the pay to address with the system maintained address selected. |
| Amount Paid | This is used if you wish to enter an amount to pay - then click the select button and select bills for payment in FIFO (first in first out) order. |
| Quantity and Quantity UOM | This is for selecting a certain number of Bushels or quantity for payment. This will calculate the average price per bushel with all taxes and other charges and apply the quantities in FIFO order. for example - if you say 500 bushels - the system will find the first received 500 bushels - calculate the average price - sum the payment amount and select those items for payment. |
| Check Payee | This is the system Generated payee that the system will use on the check and settlement if no override is applied. |
| Lien Exists | This is a checkbox to allow you to see if liens exist on the vendor - this is informational only. |
| Internal Notes | Notes in this field will not be viewable to the payee |
| Date Paid | This will be filled in with the system date. You can manually type or select a new date from the mini-calendar. |
| Payment Method | This field is used to enter the type of payment you are using. You will be able to select from a list of payment methods from the combo list box. Note that the list shows the active Payment Methods only. If the method you need is not in the list, you will have to add it to the Payment Methods screen. |
| Unapplied Amount | This field is read-only and will display the difference between the Amount Paid and the total Payment applied in the line grid detail. |
| Check No | Use this field to enter any payment information like the credit card number, check number, etc. |
| Cleared | Clear checkbox is used to identify whether or not the transaction had been cleared/reconciled. |
| Bank Balance | Bank Balance will update to the old Balance minus the Amount Paid from the posted transaction. |
| Override Payee | Will result in a manual check always. If you override the payee you will not be allowed to ACH the transaction. This will allow you to change the name and or address that will print on the check. |
| Override Settlement | This will use the override Payee on the Settlement. if you do not override the address then the address on the settlement will come from the pay to on the payment rather than the override address. |
| Override Lien | This will allow you to use ACH even if there is a lien on the vendor for that commodity. If override lien is checked then override payee can not be checked. |
| Check message | Messages in this field will appear on the check. |
| Record No | This field is read-only and will display the record number. |
| Currency | Use this field to assign a default currency for each payment. By default, this field will show the value from Company. |
| Withheld | Withheld amount will be computed based on the percent entered on the Company Location. |
| Credit Limit | This is the maximum amount of credit extended to a customer. |
| Date reconciled | This is the date that the payment is reconciled with the bank. |
| Pay Voucher Details Line Item Columns | |
|---|---|
| Column Name | Description |
| Pay checkbox | This selects the Voucher to pay. |
| Due Date | The date the Voucher is due to be paid.
|
| Record No | This field is read-only and will display the record number. |
| Invoice No | The Invoice Number field cannot have a duplicate value unless allowed by the user. The duplicate check is to ensure no duplicates on a single vendor. You are allowed to have duplicates across vendors. |
| Commodity | This is what is being purchased. |
| Terms | Terms can be setup in the Common Info menu. Depending on the selected term, it can change the Due Date and possible discounts given. |
| Voucher Total | This is the total amount to be paid. |
| AP Account | AP Account where GL entry will be posted. This defaults to the AP Account set in Common Info > Company Locations > GL Accounts tab |
| Amount Due | If voucher was partially paid, this displays the remaining amount with no payment yet. If voucher is already paid in full, this shows 0.00. |
| Discount | Percent discount applied manually. (But this is just a display. Discount on payment will still be computed based on terms and date or will still get the discount entered in Terms Discount field if overridden). |
| Interest | This displays the amount of interest to be paid on the Voucher. |
| Payment | This is the amount that will be paid. This may be modified to an amount below, but not above, the Amount Due. |
| Pay Voucher Details Footer Fields | |
|---|---|
| Field Name | Description |
| Amount Due | If voucher was partially paid, this displays the remaining amount with no payment yet. If voucher is already paid in full, this shows 0.00. |
| Payment | This is the amount that will be paid. This may be modified to an amount below, but not above, the Amount Due. |
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