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titleScenario 2: Other Charge added as Other Expense to the item purchased and be payable to the Vendor where item is purchased.

The following will detail Other Charge added as Other Expense to the item purchased and be payable to the Vendor where item is purchased.

  1. Create Inventory Receipt. Select an item.
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  2. Go to Charges & Invoice tab and select an other charge item. Setup the other charge item to have:
    1. Inventory Cost is unchecked
    2. Accrue checkbox is checked and vendor selected is the same vendor where the item will be coming from.
    3. Price Down is unchecked
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  3. Posting Inventory Receipt with this scenario will only record the item purchased.
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  4. Post the Inventory Receipt and process it to Bill by clicking the Bill toolbar button.
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    Notice also that in the Detail tab, there is the Total Charges shown. That same amount is the total Charges added in the Charges & Invoice tab.
  5. This is the Bill created. Notice that the Other Charge is added as a separate line to record the Other Charge incurred.
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  7. Click Post Preview. GL Entries should look like this.
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  8. Post Inventory receipt. Go back to details tab, other charge should be included in the total of the receipt.
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  9. Click Voucher Button to create voucher. This message will be shown.
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  10. Click Yes. Voucher will be created.
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  11. Click post preview tab, this voucher Posting this Bill will record the Other Charges incurred in bringing the item to the company location. The amount of the Other Charge plus the amount credited to AP Clearing account from the Inventory Receipt is summed up and is passed to Accounts Payable.
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  12. Click Post button to post the Billvoucher.
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titleScenario 3: Other Charge added to the Item Cost and is payable to the Vendor where item is purchased.

The following will detail Other Charge added to the Item Cost and is payable to the Vendor where item is purchased.

  1. Create Inventory Receipt. Select an item.
  2. Go to Charges & Invoice tab and select an other charge item. Setup the other charge item to have:
    1. Inventory Cost is checked
    2. Accrue checkbox is checked and vendor selected is the same vendor where the item will be coming from.
    3. Price is unchecked
  3. Posting Inventory Receipt with this scenario will add the Other Charge to the item cost. Notice from the Item cost of 100.00, it went up to 110.00, 10.00 being the Other Charge added to the item cost.
  4. Post the Inventory Receipt and process it to Bill by clicking the Bill toolbar button.

    Notice also that in the Detail tab, there is the Total Charges shown. That same amount is the total Charges added in the Charges & Invoice tab.
  5. This is the Bill created. Notice that the Other Charge is added as a separate line to record the Other Charge incurred.
  6. Posting this Bill will record the Other Charges incurred in bringing the item to the company location. The amount of the Other Charge plus the amount credited to AP Clearing account from the Inventory Receipt is summed up and is passed to Accounts Payable.
  7. Post the Bill.
  8. To further explain what happens to the Item cost since Other Charge is added to the Item Cost, open the Item record from the Bill screen. The Last Cost as well as the Average Cost is updated with the new cost, computed as:
    Item Cost = Inventory @ 110.00 / Qty received and Billed of 10
    = 110.00/10
    = 11.00


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