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titleScenario 4: Other Charge recorded as other charge and is payable to another vendor (not the vendor where the item is purchased).

The following will detail Other Charge recorded as other charge and is payable to another vendor (not the vendor where the item is purchased).

  1. Create Inventory Receipt. Select an item.
  2. Go to Charges & Invoice tab and select an other charge item. Setup the other charge item to have:
    1. Inventory Cost is unchecked
    2. Accrue checkbox is checked and vendor selected is another vendor (third-party vendor).
    3. Price is checked
  3. Click Post Preview Tab. GL entries should look like this.

  4. Post the Inventory Receipt and process it to voucher by clicking Voucher button.
  5. This is the Vocher created. Notice that only the item purchased is added in the grid. This is because the Other Charge is charged by a third party vendor.
    Posting this Bill will zero out the AP Clearing account and pass that same amount to Accounts Payable for the amount of the Item cost only.
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  6. Post the Bill Voucher.
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  7. To record the Other Charge, create a new Bill and select the third-party vendor. This is the Vendor selected in the Inventory Receipt > Charges and Invoice tab > Vendor (field next to Accrue checkbox).
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  8. Go to Purcahasing AP>Vouchers>New. Select Voucher as type then enter third party vendor in vendor field.
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    The Add Inventory Receipt screen will be opened.
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  9. Click Add Payables. Add payable screen will open. Select the correspoding receipt then click Add button.
    Image AddedFind for the Inventory Receipt transaction and select it. Then click Add toolbar button.
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  10. The Other Charge is added in the Item grid. On this bill is where the Other Charge is recorded.
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  11. Posting this Bill Voucher will record the Other Charge payable to another vendor (third-party vendor).
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  12. Post the BillVoucher.
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titleScenario 5: Should not be allowed as this is not possible. If cost is passed on to receipt vendor, it cannot be added to inventory cost.

This scenario should not be allowed as this is not possible. If cost is passed on to receipt vendor, it cannot be added to inventory cost.

  1. Create Inventory Receipt. Select an item.
  2. Go to Charges & Invoice tab and select an other charge item. Setup the other charge item to have:
    1. Inventory Cost is checked
    2. Accrue checkbox is checked and vendor selected is another vendor (third-party vendor).
    3. Price is checked
  3. Save or click Recap or Receive toolbar button. The Price field will show a red border. Hover on that field and it will tell you that:
    <Other Charge> is shouldered by the receipt vendor and can't be added to the item cost. Please correct Price checkbox.

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