| Contract Header Fields (red cell indicates mandatory field) |
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| Field Name | Description |
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| Template | Use this to automatically default fields to the template of your choice. Templates can be built / modified via the Contract Template maintenance screen. |
| Type | Purchase or Sale |
| Entity | Either a customer (Sale) or vendor (Purchase) |
| Commodity | What you're selling |
| Quantity | The total quantity of the contract along with UOM |
| Contract Date | Indicates the date when the document was created |
| Entity Contract | Your customer or vendor's contract number |
| Contact | Contact person associated with the contract. An email can be sent from here. |
| Position | What kind of logistics you're going to use (e.g. Shipment (ocean vessel), Delivery (truck). This configures the fields in the logistics screen. |
| INCO/Ship Term | Used to indicate who's paying for the freight. INCO location indicates where ownership changes. |
| Country |
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| Pricing Type | | Type | Description |
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| Priced | A price contract allows for the entry of both the futures price and basis amount. | | Basis | A basis contract locks down allows the entry of the basis component upfront but not along with the futures pricemonth. The futures month is also selected. The basis can price be set before or after delivery. | | HTA | An HTA (Hedge to Arrive) contract locks down the futures price but not the basis. The Typically, the future price must be is entered before delivery. | | Unit | Quantity is established A Unit contract will allow entry of quantity but not futures price or basis. | | DP | Deferred Price - A DP (deferred price) contract will not allow entry of futures price, basis nor quantity. Quantity will be incremented upon deliveries. | | Cash | A Cash contract is treated the same as Priced but is for a commodity that is not board traded. |
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| Contract No | System assigned |
| Salesperson | Add sales person name |
| Contract Text | Text that prints on the contract. Example: terms & conditions. |
| Signed | Checkbox: indicates that the farmer signed the contract. |
| Printed | Checkbox: indicates that the contract was physically printed. |
| Additional Info Tab | | Column | Description |
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| Insurance By | Linked to INCO/Ship Term (either Seller or Buyer). | | Tolerance% | Not used | Provisional Invoice% | Invoicing for goods ahead of time (similar to a down payment) | | Weight for Invoicing | Weighment quantity agreed by Entity and Vendor at the time finalizing the PO | | Crop Year | Indicates what crop year that the delivery came from | | Association | Relates to any governing association that is involved with the commodity (an agreement to be bound by the associations rules / regulations). | | Arbitration | If there is an issue (exports) which city / state do we agree for arbitration. | | Producer | Could be buying from a dealer but want to know who was the original grower. | | Claims to Producer | Who will be handling claims when they occur. | | Internal Comments | Internal and won't print on the contract. | | Printable Remarks | Will show on the contract print. | | Price Level | |
| | Substitute Item | |
| | Max Price | |
| | Prepaid | Indicate if there is a prepayment | | Unlimited Qty Contract | |
| | Multiple Price | When checked then all sequences are bundled and priced together (Pricing function). Must select the same futures month and market for all sequences. | | Conditions | Special information that prints in footer of contract. |
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| Documentation Tab | Allows the add of external documents to a given contract. |
| DMS Tab | Similar to Documentation tab but allows more sophisticated managment management of documents. This is an optional module. |
| Audit Log Tab | History of the contract history (field level changes). |
| Approval Tab | Workflow statuses |
| Activities Tab | Task managmentmanagement, intigrated integrated into CRM. |
| History Tab | History at the sequence level. |