Page History

Header Details:

Customer No - Select from the combo list box the Customer you want to receive the payment from.

Date Paid - This will be filled in with the system date. You can manually type or select a new date from the mini-calendar.

Record No - This field is blank by default. A unique and system generated ID will fill in this field upon saving the new invoice. This ID is configured on Starting Numbers screen.

Location - By default, this will show the default location assigned to a user. You can select another location if necessary. Note that the list shows active Company Location records only. If the Location you need is not in the list, you will have to add it to the Company Locations screen.

Bank Account - This field is used to select the bank where the payment will be deposited. If left blank, the payment can be deposited to any bank account. By default, this will display the bank account that is using the same deposit account assigned to the company Location. Click the combo box button and select a different bank account. If the Bank Account needed is not on the list, you will have to add it to the Bank Account screen.

Payment Method - This field is used to enter the type of payment your customer used. You will be able to select from a list of payment methods from the combo list box. Note that the list shows the active Payment Methods only. If the method you need is not in the list, you will have to add it to the Payment Methods screen.

Amount Paid - This is where you enter the total amount you received from the customer.

Unapplied Amount - This field is read-only and will display the difference between the Amount Paid and the total Payment applied in the line grid detail.

Check No - Use this field to enter any payment information like the credit card number, check number, etc.

Currency - Use this field to assign a default currency for each Invoice. By default, this field will show the value form Company Configuration | System Manager | Functional Currency. You can still override the Currency if necessary. If the currency you need is not in the list you, will have to add it to the Currency screen.Notes

Apply on Account - Use Check this field to enter any additional info about the payment.option to automatically apply the Amount Paid. See also How 'Apply on Account' works

Apply to Budget - This option is enable only if the customer have existing Customer Budget. Check this option if the payment is for the customer's scheduled budget. See also How to Apply Payment to Customer Budget

Notes - Use this field to enter any additional info about the payment.

Grid Details:

Location - This field is read-only and will display the company Location on the transaction.

Due Date - This field is read-only and will display a computed date based on the Terms used on the Invoice or Credit Memo.

Invoice No. - This field is read-only and will display the record number.

Terms - This field is read-only and will display the Terms used on the Invoice or Credit Memo.

Invoice Total - This field is read-only and will display the Total of the Invoice or Credit Memo.

Discount - This field will display the computed discount based on the Terms used on the Invoice or Credit Memo. You can manually override the amount in this field if you need to. Basically, this field is used to apply any discounts received by the customer from paying the transaction off early.

Interest - This field will display the computed interest amount based on Terms used on invoice/credit memo. You can manually override the amount in this field if you need to.

Amount Due - This field is read-only and will display a computed amount.

Payment - Use this field to enter the payment received for the invoice. You can double click in the field to automatically enter the entire Amount Due into the Payment field.