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| Voucher Header Fields | |||||||||||||
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| Field Name | Description | ||||||||||||
| Type | There are several Voucher Types that you can pick from. Each of them change the way the voucher works.
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| Invoice No | The Invoice Number field cannot have a duplicate value unless allowed by the user. The duplicate check is to ensure no duplicates on a single vendor. You are allowed to have duplicates across vendors. | ||||||||||||
| Invoice Date | The date of the Invoice.
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| Recur | Option used to create a Recurring Voucher template. Recurring vouchers can not be made from posted vouchers. They are a template for future postings. | ||||||||||||
| Check Comments | Prints anything entered in this field on the check . limited to 25 characters due to space on the check. | ||||||||||||
| Post Date | The date the Voucher was (will be) Posted to the General Ledger. | ||||||||||||
| Terms | Terms can be setup in the Common Info menu. Depending on the selected term, it can change the Due Date and possible discounts given. | ||||||||||||
| Due Date | The date the Voucher is due to be paid.
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| Reference | Accepts anything entered. For duplicate transactions, this field displays the record number of the original voucher. | ||||||||||||
| Ship Via | Shipping Method used in the transaction | ||||||||||||
| Contact | The vendor contact you may speak with on occasion other than your vendor who works at the same company. | ||||||||||||
| Ship From | |||||||||||||
| Ship To | This will display your default company location where merchandise will be shipped. | ||||||||||||
| Location | This will display the default company location. | ||||||||||||
| Pay To | This will display the vendor where merchandise will be paid to. | ||||||||||||
| Voucher No | This is an automatically generated number that is unique for every voucher | ||||||||||||
| AP Account | AP Account where GL entry will be posted. This defaults to the AP Account set in Common Info > Company Locations > GL Accounts tab | ||||||||||||
| Withheld Amount | The withheld amount applied when payment was made to the transaction. | ||||||||||||
| Currency | Currency used in the transaction. | ||||||||||||
| Ordered By | The one who created the transaction. Defaulted to the user that is currently logged in. | ||||||||||||
| Ship From (Address field) | The address of the selected vendor location where merchandises were shipped from | ||||||||||||
| Ship To (Address field) | The address of the selected company location where merchandises will be shipped to | ||||||||||||
| Remarks | Accepts any remarks entered. | ||||||||||||
| Subtotal | Total before the tax of all the line items entered in the Line Item Detail was applied. | ||||||||||||
| Tax | The calculated tax based on the tax code used on every detail. This can be overridden via Tax Details screen. | ||||||||||||
| Total | The computed total by adding Subtotal and taxes of the transaction. | ||||||||||||
| Amount Paid | This is the payment amount already made for the voucher. | ||||||||||||
| Amount Due | If voucher was partially paid, this displays the remaining amount with no payment yet. If voucher is already paid in full, this shows 0.00. | ||||||||||||
| Terms Discount | This is the computed discount based on the terms used. | ||||||||||||
| Override | Option used to override the computed discount. | ||||||||||||
| Due if Paid By | Will show the date when computed discount is available and how much is the voucher total if paid with discount. | ||||||||||||
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