Contract Header Fields (red cell indicates mandatory field) |
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Field Name | Description |
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Template | Use this to automatically default fields to the template of your choice. Templates can be built / modified via the Contract Template maintenance screen. |
Type | Purchase or Sale |
Entity | Either a customer (Sale) or vendor (Purchase) |
Commodity | What you're selling |
Quantity | The total quantity of the contract along with UOM |
Contract Date | Indicates the date when the document was created |
Entity Contract | Your customer or vendor's contract number |
Contact | Contact person associated with the contract. An email can be sent from here. |
Position | |
INCO/Ship Term | Used to indicate who's paying for the freight. INCO location indicates where ownership changes. |
Country | |
Pricing Type | Type | Description |
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Priced | A price contract allows for the entry of both the futures price and basis amount. | Basis | A basis contract locks down the basis component upfront but not the futures price. The futures month is also selected. The basis can be set after delivery. | HTA | An HTA (Hedge to Arrive) contract locks down the futures price but not the basis. The future price must be entered before delivery. | Unit | Quantity is established but not futures price or basis. | DP | Deferred Price - A DP (deferred price) contract will not allow entry of futures price, basis nor quantity. Quantity will be incremented upon deliveries. | Cash | A Cash contract is treated the same as Priced but is for a commodity that is not board traded. |
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Contract No | System assigned |
Salesperson | |
Contract Text | Text that prints on the contract. Example: terms & conditions. |
Signed | Checkbox: indicates that the farmer signed the contract. |
Printed | Checkbox: indicates that the contract was physically printed. |
Additional Info Tab | Column | Description |
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Insurance By | | Tolerance% | | Provisional Invoice% | Invoicing for goods ahead of time (similar to a down payment) | Weight for Invoicing | | Crop Year | Indicates what crop year that the delivery came from | Association | Relates to any governing association that is involved with the commodity (an agreement to be bound by the associations rules / regulations). | Arbitration | If there is an issue (exports) which city / state do we agree for arbitration. | Producer | Could be buying from a dealer but want to know who was the original grower. | Claims to Producer | Who will be handling claims when they occur. | Internal Comments | Internal and won't print on the contract. | Printable Remarks | Will show on the contract print. | Price Level | | Substitute Item | | Max Price | | Prepaid | Indicate if there is a prepayment | Unlimited Qty Contract | | Multiple Price | | Conditions | |
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Documentation Tab | Allows the add of external documents to a given contract. |
DMS Tab | Similar to Documentation tab but allows more sophisticated managment of documents. This is an optional module. |
Audit Log Tab | History of the contract history (field level changes). |
Approval Tab | |
Activities Tab | Task managment, intigrated into CRM. |
History Tab | History at the sequence level. |