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1. From the Main Menu, click Accounts Payable Activities and click Pay Bills. If there is an existing record, Search Pay Bills screen will open. Otherwise, Pay Bills screen will open automatically.
2. If Search Pay Bills screen opens, click New toolbar button to open blank Pay Bills screen.
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3. Fill in fields.
   1. Click on on Vendor No. combo  combo box button and select vendor with withholding setup and with posted bill transactions.
   2. All posted bill transaction for the selected vendor will be displayed on the grid.
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   3. On Bank Account field, click combo box and select a bank account from the list where payments will be deducted. Bank Balance will be displayed.
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   4. Date Paid will default to today’s date. Change date if necessary by selecting from the mini calendar dropdown or by entering the date manually.Select payment method from the combo box list after clicking the combo box button. In any case that Check is selected
   5. All posted bill transaction for the selected vendor will be displayed on the grid. Payment Method set for the selected vendor as well as the Vendor Credit will automatically be displayed.Image Added
      
      1. In any case that payment method is set to Check, the Print toolbar button will be enabled to allow printing of checks.
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      2. If not, then Print button will be disabled.
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   6. On Bank Account field, click combo box and select a bank account from the list where payments will be deducted. Currency andBank Balance set for the selected Bank Account will be displayed.
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      Image RemovedCurrency is defaulted to the currency set in the Company Preference screen > Settings tab. Change currency if necessary by clicking the combo box button and selecting other currency from the list.
4. Select detail from the grid. Payment will display will be computed.
   1. if there's no discount nor an interest, Payment will be the same
   amount as the Amount Due.
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   1. as Amount Due.
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   2. if there's a discount, Payment is Amount Due less Discount.
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   3. if there's an interest, Payment is Amount Due plus Interest.
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5. If you wish to create partial payments, change the payment amount lower than the amount due.
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6. The entered payment amount will also appear in the Unapplied Amount field.
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7. Enter the same amount in the Amount Paid field but as you hit Tab or Enter, it will deduct the computed amount of the Withholding based on the percent entered on the Company Preference > Accounts Payable. Withheld amount will be displayed in the Withheld field.
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8. Unapplied Amount will change back to 0.00.
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9. Save record by clicking Save toolbar button. A system-generated ID will be displayed in the Record No field.
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   Note
   You can skip saving the record if the transaction is to be posted right away. This will be catered in the Posting process since it automatically saves the record before posting. (See How To Post Pay Bills)