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Here are the steps on how to create pay bills:  

  1. From the Main Menu, click Purchasing and click Pay Bill Details. If there is an existing record, docked Search Pay Bill Details screen will open. Otherwise, Pay Bill Details screen will open automatically.
  2. If Search Pay Bills screen opens, click Accounts Payable Activities and click New toolbar button to open blank Pay Bills screen.
    Image Added
  3. Fill in fields.
    1. Click on Vendor No. combo box button and select vendor with no withholding setup.
    2. Date Paid will default to today’s date. Change date if necessary by selecting from the mini calendar dropdown or by entering the date manually.
    3. All posted bill transaction for the selected vendor will be displayed on the grid. Payment Method set for the selected vendor as well as the Vendor Credit will automatically be displayed.Image Added
      1. In any case that payment method is set to Check, the Print toolbar button will be enabled to allow printing of checks.
        Image Added
      2. If not, then Print button will be disabled.
        Image Added
    4. On Bank Account field, click combo box and select a bank account from the list where payments will be deducted. Currency andBank Balance set for the selected Bank Account will be displayed.
      Image Added
  4. Select detail from the grid. Payment will be computed.
    1. if there's no discount nor an interest, Payment will be the same as Amount Due.
      Image Added
    2. if there's a discount, Payment is Amount Due less Discount.
      Image Added
    3. if there's an interest, Payment is Amount Due plus Interest.
      Image Added
  5. If you wish to create partial payments, change the payment amount lower than the amount due.
    Image Added
  6. The entered payment amount will also appear in the Unapplied Amount field.
    Image Added
  7. Enter the same amount in the Amount Paid field but as you hit Tab or Enter, it will deduct the computed amount of the Withholding based on the percent entered on the Company Preference > Accounts Payable. Withheld amount will be displayed in the Withheld field.
    Image Added
  8. Unapplied Amount will change back to 0.00.
    Image Added

  9. Save record by clicking Save toolbar button. A system-generated ID will be displayed in the Record No field.
    Image Added

    Note

    You can skip saving the record if the transaction is to be posted right away. This will be catered in the Posting process since it automatically saves the record before posting. (See How To Post Pay Bills)

Expand
title15.1 and below

Here are the steps on how to create pay bills:  

  1. From the Main Menu, click Accounts Payable Activities and click Pay Bills. If there is an existing record, Search Pay Bills

...

  1.  screen will open. Otherwise, Pay Bills screen will open automatically.
  2. If Search Pay Bills screen opens, click New toolbar button to open blank Pay Bills screen.
    Image Modified
  3. Fill in fields.
    1. Click on Vendor No. combo box button and select vendor with no withholding setup.
    2. Date Paid will default to today’s date. Change date if necessary by selecting from the mini calendar dropdown or by entering the date manually.
    3. All posted bill transaction for the selected vendor will be displayed on the grid. Payment Method set for the selected vendor as well as the Vendor Credit will automatically be displayed.Image Modified
      1. In any case that payment method is set to Check, the Print toolbar button will be enabled to allow printing of checks.
        Image Modified
      2. If not, then Print button will be disabled.
        Image Modified
    4. On Bank Account field, click combo box and select a bank account from the list where payments will be deducted. Currency andBank Balance set for the selected Bank Account will be displayed.
      Image Modified
  4. Select detail from the grid. Payment will be computed.
    1. if there's no discount nor an interest, Payment will be the same as Amount Due.
      Image Modified
    2. if there's a discount, Payment is Amount Due less Discount.
      Image Modified
    3. if there's an interest, Payment is Amount Due plus Interest.
      Image Modified
  5. If you wish to

...

  1. create partial payments, change the payment amount lower than the amount due.
    Image Modified
  2. The entered payment amount will also appear in the Unapplied Amount field.
    Image Modified
  3. Enter the same amount in the Amount Paid field but as you hit Tab or Enter, it will deduct the computed amount of

...

  1. the Withholding

...

  1.  based on the percent entered on

...

  1. the Company Preference > Accounts Payable. Withheld

...

  1.  amount will be displayed in the Withheld field.
    Image Modified
  2. Unapplied Amount will change back

...

  1. to 0.00.
    Image Modified

  2. Save record by clicking Save toolbar button. A system-generated ID will be displayed in the Record No field.
    Image Modified

    Note

    You can skip saving the record if the transaction is to be posted right away. This will be catered in the Posting process since it automatically saves the record before posting. (See How To Post Pay Bills)