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Unposting /Unreceiving the Inventory receipt means recording the reverse entries of the transaction you are unposting to the General Ledger Account Detail and decreasing the On Hand and Available stock qty.
Click Recap toolbar button to open the Recap Transaction screen and see the entries that will be posted to the General Ledger Detail when you Unpost/Unreceive the Inventory Receipt.
There are 2 ways on how to unpost /unreceive an the Inventory Receipt.
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Each is shown below.
I. From Inventory Receipt screen
- Click Unpost in the Inventory Receipt .
By clicking Recap toolbar button > then Unpost toolbar button in the Recap Transaction screen. - The Inventory Receipt transaction will then be enabled once again and allow modification on the transaction. You will notice that the button will now read as Post.
II. From Recap Transaction screen
- Click Recap in the Inventory Receipt screen. This will open the Recap Transaction screen to give you preview on what the GL entries would be when this transaction is unposted. Then click Unpost.
- The Recap Transaction screen will automatically be closed.
The Inventory Receipt transaction will then be enabled once again and allow modification on the transaction. You will notice that the button will now read as Post.
As you unpost/unreceive the Inventory Receipt,Note You cannot UnPost an Inventory Receipt
- The Receive toolbar button label in the Inventory screen will read Receive.
- the Post toolbar button label in the Recap Transaction screen will read Post.
Note You cannot UnReceive/UnPost an inventory receipt for the following reasons.
>Bill is already created for the Inventory Receipt.
>No open fiscal year period the matched the Inventory Receipt date.
>Inventory related GL Accounts setup are missing. See GL Accounts setup required for Inventory related transactions.
>Inventory Receipt date matched a closed Fiscal Year or Fiscal Year Period.
>You are trying to unpost transaction not created by you and Allow User to only Post Transactions they created option is checked on User Security screen > Settings screen.
- The Receive toolbar button label in the Inventory screen will read Receive.