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You can opt to not setup GL Accounts at Item level, i.e. if GL Accounts are setup at Category or Company Location level. See Hierarchy of GL Account setup for Inventory.

 

Setting up GL accounts Accounts at item setup is a good practice especially if each and every item you have has different account GL Account setup. This account setup will be used when you post Inventory related transactions like Inventory Receipt, Inventory Shipment, Inventory Adjustment and , Inventory Transfer and other related modules that use the item.
  1. Open Item screen > Setup tab > GL Accounts tab.
  2. A new line will be available to allow you to add a new GL Accounts default.
  3. Select Account Category. All account categories available are all inventory related.
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  4. Assign GL Account for the selected inventory account category.
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  5. The following will show you what Account Category/ies are needed for what transaction/s.
    1. Inventory Receipt
      • Inventory
      • AP Clearing
    2. Inventory Shipment
      • Inventory In-Transit
      • Inventory
    3. Invoice
      • Sales Account
      • Cost of Goods
      • General Account
    4. Inventory Transfer
      • Inventory
    5. Inventory Adjustment
      • Inventory 
      • Inventory Adjustment
    6. Build Assembly
      • Inventory
    7. Bill
      • General Account
    8. Blend and Bag Off
      • Inventory in Progress
  6. Click Add Required button. This will bring in all account categories needed for the item. GL Accounts required vary based on Item Type selected from Details tab.
  7. Select an Account ID for each and every Account Category. 
  8. Save the record. You can click Save or use the shortcut key Ctrl+SSave the record. You can click the Save toolbar button to save it. In case you miss to click this button save it and you click the Close toolbar button or Close or the x button at the top right corner of the screenscreen or use the shortcut key Alt+X or Esc , i21 will prompt you if you would like to save it before closing the screen.

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You can opt to not setup GL Accounts at Item level, i.e. if GL Accounts are setup at Category or Commodity level. This can be done if the same GL accounts are used for all items under a Category/Commodity.

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