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Account Categories in i21 make General Ledger accounts become system accounts. This means that the account cannot be used in a manual journal entry and also controls which transactions are allowed to make entries to the account.
Category | Description | Modules that Require this Category | Screens that Require/Use this Category | Comments |
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AP Account | Accounts Payable Account | Purchasing |
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AR Account | Accounts Receivable Account | Sales |
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Cash Account | Used on bank accounts and relates to the balance in the bank account |
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Contract Purchase Gain/Loss | ||||
Contract Sales Gain/Loss | ||||
Cost of Goods | Cost of goods sold for inventory items | Sales | Invoice | |
Discount Receivable | Sales | |||
DP Income | ||||
DP Liability | ||||
Interest Income | Use 'Other Charge Income' instead | |||
Inventory | Used for all item types Inventory | Purchase, Sales, Inventory |
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Purchase Adv Account | ||||
Rail Freight | Use 'Other Charge Expense' instead | |||
Sales Account |
| Do we need this one as a category? - Yes | ||
Sales Discount |
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Service Charges |
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AP Clearing | To book amounts to be cleared between a receipt and voucher posting. | Purchase, Inventory |
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Inventory In-Transit | To book amounts which are shipped but not invoiced. | Inventory, Sales |
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General | This category is used if the account should have no restrictions on it. | |||
Sales Tax Account |
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Purchase Tax Account |
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Undeposited Funds | Used as a holding account for cash that has been received but not yet deposited into the bank | Cash Management Sales |
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Inventory Adjustment | COGS account for booking any changes to inventory value caused by changes to stock. | Inventory |
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Work In Progress | To book amount which are manufacturing in process. | Mfg |
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Vendor Prepayments | ||||
Customer Prepayments | ||||
Other Charge Expense | All charges like freight, brokerage etc which are accrued is booked in this category. | Purchase, Inventory |
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Other Charge Income | All charges like freight, storage etc which are invoiced or borne by the company is booked in this category. | Purchase, Inventory, Sales |
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Maintenance Sales |
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Deferred Revenue |
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Write Off | ||||
Unrealized Gain or Loss Accounts Receivable | Used with multi-currency to store the amount gained or lost based on a purchase that includes a currency conversion | |||
Unrealized Gain or Loss Accounts Payable | ||||
Unrealized Gain or Loss Inventory | ||||
Unrealized Gain or Loss Contract Purchase | ||||
Unrealized Gain or Loss Contract Sales | ||||
Unrealized Gain or Loss Offset AR | ||||
Unrealized Gain or Loss Offset AP | ||||
Unrealized Gain or Loss Offset CM | ||||
Unrealized Gain or Loss Offset Inventory | ||||
Unrealized Gain or Loss Accounts Payable | ||||
Unrealized Gain or Loss Inventory | ||||
Unrealized Gain or Loss Contract Purchase | ||||
Unrealized Gain or Loss Contract Sales | ||||
Unrealized Gain or Loss Offset Inventory | ||||
Unrealized Gain or Loss Cash Management | ||||
Unrealized Gain or Loss Offset Contract Purchase | ||||
Unrealized Gain or Loss Offset Contract Sales | ||||
Realized Gain or Loss Payables | ||||
Realized Gain or Loss Receivables | ||||
Futures Gain or Loss Realized | ||||
Futures Trade Equity | ||||
Unrealized Gain or Loss Foreign Currency | ||||
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