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Voucher Header FieldsDetails Tab | |||||||||||||
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Field Name | Description | ||||||||||||
Type | There are several Voucher Types that you can pick from. Each of them change the way the voucher works.
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Invoice No | The Invoice Number field cannot have a duplicate value unless allowed by the user. The duplicate check is to ensure no duplicates on a single vendor. You are allowed to have duplicates across vendors. | ||||||||||||
Invoice Date | The date of the Invoice.
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Recur | Option used to create a Recurring Voucher template. Recurring vouchers can not be made from posted vouchers. They are a template for future postings. | ||||||||||||
Check Comments | Prints anything entered in this field on the check . limited to 25 characters due to space on the check. | ||||||||||||
Post Date | The date the Voucher was (will be) Posted to the General Ledger. | ||||||||||||
Terms | Terms can be setup in the Common Info menu. Depending on the selected term, it can change the Due Date and possible discounts given. | ||||||||||||
Due Date | The date the Voucher is due to be paid.
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Reference | Accepts anything entered. For duplicate transactions, this field displays the record number of the original voucher. | ||||||||||||
Ship Via | Shipping Method used in the transaction | ||||||||||||
Contact | The vendor contact you may speak with on occasion other than your vendor who works at the same company. | ||||||||||||
Ship From | |||||||||||||
Ship To | This will display your default company location where merchandise will be shipped. | ||||||||||||
Location | This will display the default company location. | ||||||||||||
Pay To | This will display the vendor where merchandise will be paid to. | ||||||||||||
Voucher No | This is an automatically generated number that is unique for every voucher | ||||||||||||
AP Account | AP Account where GL entry will be posted. This defaults to the AP Account set in Common Info > Company Locations > GL Accounts tab | ||||||||||||
Withheld Amount | The withheld amount applied when payment was made to the transaction. | ||||||||||||
Currency | Currency used in the transaction. | ||||||||||||
Ordered By | The one who created the transaction. Defaulted to the user that is currently logged in. | ||||||||||||
Ship From (Address field) | The address of the selected vendor location where merchandises were shipped from | ||||||||||||
Ship To (Address field) | The address of the selected company location where merchandises will be shipped to | ||||||||||||
Remarks | Accepts any remarks entered. | ||||||||||||
Subtotal | Total before the tax of all the line items entered in the Line Item Detail was applied. | ||||||||||||
Tax | The calculated tax based on the tax code used on every detail. This can be overridden via Tax Details screen. | ||||||||||||
Total | The computed total by adding Subtotal and taxes of the transaction. | ||||||||||||
Amount Paid | This is the payment amount already made for the voucher. | ||||||||||||
Amount Due | If voucher was partially paid, this displays the remaining amount with no payment yet. If voucher is already paid in full, this shows 0.00. | ||||||||||||
Terms Discount | This is the computed discount based on the terms used. | ||||||||||||
Override | Option used to override the computed discount. | ||||||||||||
Due if Paid By | Will show the date when computed discount is available and how much is the voucher total if paid with discount. |
Inbound Shipment record number if selected detail is associated to an Inbound Shipment
Percent discount applied manually. (But this is just a display. Discount on payment will still be computed based on terms and date or will still get the discount entered in Terms Discount field if overridden.)
Difference of Actual - Total amount. (Column is hidden by default)
Origin integration Checkbox | This determines if the system should integrate transactions from other legacy subsystems. It allows the collection and posting of data from legacy systems. if you have just newly purchased our application and you are not integrated with a legacy solution, this box should not be checked. |
Source System | This is the legacy system you are integrating to |
Functional Currency | This is the currency that you will maintain your general ledger in. It is the currency that all subsystems will be maintained in. Usually this is the currency for the country in which your company resides. |
Reporting currency | This is reserved for future reporting features |
Country | This country defaults formats for phone date etc.. |
Environment type | This function controls how the system is deployed:
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Currency Decimals | |
Term |