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1. Login into Notes Receivable system as a manager.
   Image RemovedOpen an existing Note.
2. Click on Find button, select the note which you want to make the payment.
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3. Click on the Receive Payment button in Maintenance screen.
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4. On click of Receive Payment button, Receive Payment screen will be displayed as below if the Note Type is “Pay Principal First” or “Pay Interest First”.
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   If the Note Type is “Scheduled Invoice”, few more fields will be added to the form and it would look like below form.
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5. Receive button on the toolbar.
6. Select the Location which is mandatory.
7. Enter the Batch No, it is a mandatory field.
8. Select the Payment Type which is loaded from Payment Methods.
9. Enter the Check NumberReceive Payment screen contains following fields 
10. Customer No: This field is non editable and used to view the customer number for the selected note.
11. Note Number: This field is non editable and used to view the selected Note number
12. Note Type: This field is non editable and used to view the Note type of Selected note.
13. Notes Payoff Balance:  This field is non editable and used to view the latest Payoff Balance for the selected note.
14. Location: Default Location Number for the customer will be assigned to the Location field on the load of Receive Payment screen. This field is mandatory, and it’s editable field.
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    If User doesn't enter Location number following validation message will be displayed.
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    The user can modify the location number by clicking on the button (). On click of this button location selection window will be opened with all possible location number which exists for that setup.
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15. Batch Number: Default Batch Number of the customer will be assigned to the Batch Number field on the load of Receive Payment screen. This field is mandatory, and it’s a editable field.
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    If User doesn't enter batch number then following validation message will be displayed.
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    This field will accept maximum of three digits positive numbers only. 
16. Payment Type (1-9): This field only accept positive integers starting from 1 to 9. This field is mandatory, and it’s editable field.
    If User doesn't enter Payment Type then following validation message will be displayed.
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Check Number:  This field is editable and mandatory field. User has to enter check number for the payment maximum of eight characters.
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If User doesn't enter check number then following validation message will be displayed.
17. Amount (Pay Principal First or Pay Interest First): This  This field is editable and mandatory field. User has to enter the payment amount.  Notes Receivable system will allow only positive numbers and it will allow maximum of two decimals. 
18. If entered amount exceeds the Notes Payoff Balance then following validation message will be displayed.
    Image RemovedIf user doesn't enter amount then following validation message will be displayed.
    Image Removedit will NOT allow user to proceed further.
19. Payment For (Scheduled Invoice): This  This field will give the option to select on what type of Payment is to be done. Below are the options for which user can do the payment.

    The drop down displays these options

    • Scheduled Invoice
    • NSF Charge
    • Balloon Payment
20. Expected Payment Amount (Scheduled Invoice): This would be the amount that customer is supposed to pay for that month. This field will display the current month's payment by default if the payment is not yet made. If no payment is applicable for that month or payment is already made, it will display 0.
21. Late Payment Charges(Scheduled Invoice):  If user has not paid any previous payments and crossed the grace period, late fees will be applied on the payment based on the settings done while creating a Note. Late payment amount will be displayed as default if applicable. If not late charges are applicable, 0 will be displayed.
22. On click of OK button data will be stored into database and entered amount will be deducted from current Pay off Balance.
23. Cancel: This button is used to cancel the receive payment transaction and return to Maintenance screen.

Integration with General Ledger: When user makes the payment then two entries will be inserted into (Journal Entries) with a payment amount. 

Credit - GL Notes Receivable account (which is configured in the Company Configuration)

Debit - General Ledger cash Account

            Source System: NR

            Source Number: P(month + day) (i.e. P0310)