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You can opt not to setup GL Accounts at Item level, i.e. if GL Accounts are setup at Category or Company Location level. See Hierarchy of GL Account setup for Inventory.

 

Setting up GL accounts Accounts at item setup is a good practice especially if each and every item you have has different account GL Account setup. This account setup will be used when you post Inventory related transactions like Inventory Receipt, Inventory Shipment, Inventory Adjustment and , Inventory Transfer and other related modules that use the item.
  1. Open Item screen > Setup tab > GL Accounts tab.
  2. A new line will be available to allow you to add a new GL Accounts default.
  3. Select Account Category. All account categories available are all inventory related.
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  4. Assign GL Account for the selected inventory account category.
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  5. Click Add Required button. This will bring in all account categories needed for the item. GL Accounts required vary based on Item Type selected from Details tab. See Account Categories required for transactions. 

    Expand
    titleRequired GL Accounts Setup Per Item Type
    1. Inventory
      1. AP Clearing
      2. Inventory
      3. Cost of Goods
      4. Sales Account
    The following will show you what Account Category/ies are needed for what transaction/s.
  6. Inventory Receipt
    • Inventory
    • AP Clearing
    7. Inventory Shipment
      2. Inventory In-Transit
      3. Inventory Adjustment
    Invoice
    1. Kit
      1. Sales Account
    2. Finished Good
      1. Inventory
      2. Cost of Goods
    General
      1. Sales Account
      2. Inventory In-Transit
      3. Inventory
    Transfer
      1. Adjustment
      2. Work In Progress
    2. Non Inventory
  7. Inventory Adjustment
    • Inventory 
    • Inventory Adjustment
  8. Build Assembly
    • Inventory
  9. Bill
    • General Account
    10. Blend and Bag OffInventory in Progress
      1. General
    2. Other Charge
      1. AP Clearing
      2. Other Charge Income
      3. Other Charge Expense
    3. Raw Material
      1. AP Clearing
      2. Inventory
      3. Cost of Goods
      4. Sales Account
      5. Inventory In-Transit
      6. Inventory Adjustment
      7. Work In Progress
    4. Service
      1. General
    5. Software
      1. General
      2. Maintenance Sales
    6. Comment
      1. None
  10. Select an Account ID for each and every Account Category. 
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  11. Save the record. You can click the Save toolbar button to save itclick Save or use the shortcut key Ctrl+S. In case you miss to click this button save it and you click the Close toolbar button or Close or the x button at the top right corner of the screenscreen or use the shortcut key Alt+X or Esc , i21 will prompt you if you would like to save it before closing the screen.

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