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Header Details: Source - This field is used to determine where the invoice is coming from. It has a default value of Standard. Changing the Source will also change the displayed fields on the grid or header area. The options are Standard, Software, Tank Delivery, and Provisional. Type - This field is used to determine what type of transaction you are intending to create or process. The options are Invoice, Credit Memo, Debit Memo, Cash, Cash Refund, and Prepayment. Recurring - Check this option if the sales order will be converted to a recurring template. Refer to How to Create Recurring Invoice Template. Customer - Click the combo box button and select a Customer from the list. Some of the fields, like Bill To, Ship To, Ship Via, Terms, Freight Term, Salesperson, and Currency, are auto- populated with the details in customer screen. Invoice Date - This will default to today's date. This can be changed to whatever date the customer placed the credit memo. Post Date - This will default to today's date. This can be changed to whatever date you want this to impact your GL accounts during posted. Location - By default, this field is populated with the default location assigned to the user. Click the combo box button and select another location if necessary. Note that the list shows the active Company Location records only. If the Location you need is not in the list, you will have to add it to the Company Locations screen. Bill To - This field will show the default Bill To assigned to the customer. Click the combo box button and selected a different customer location if necessary. Ship To - This field will show the default Ship To assigned to the customer. Click the combo box button and selected a different customer location if necessary. Ship Via - This field will display the default Ship Via assigned to the Ship To. You can select another Ship Via from the combo list box if necessary. If the Ship Via you need is not the in the list, you will have to add it to the Ship Via [OBSOLETE] screen. Terms - This field will display the default Terms assigned to the selected Customer. You can select other Terms from the combo list box if necessary. Note that the list will show active Terms only. If the Terms you need is not in the list, you will have to add it to the Terms screen. Due Date - This is a computed date based on the Invoice Date and Terms used. You can assign a different date if necessary. PO Number - Enter in this field the Customer's Purchase Order number your customer provided to you for this order. BOL Number - Field is displayed and auto-populated only when Invoice is from Transport Delivery. Freight Term - This field will show the default Freight Terms assigned to the primary location of the customer. Click the combo box button and selected a different term if necessary. If the Freight Terms you need is not in the list, you will have to add it to the Freight Terms screen. Ship Date - This will default to today's date. Use this field to enter the date the items are shipped. You can change the date if needed. Invoice No - This field is blank by default. A unique and system generated ID will fill in this field upon saving the new credit memo. Account - Deliver/Pickup - This will default to the setup on Company Location | Setup tab | Deliver/Pickup Default. Split - This will define how the order amount will be split between the customers defined in the Entity Split. You can select the appropriate split number from the list. To add new customer splits, refer to How to Add an Entity Split. Salesperson - This field will display the default Salesperson assigned to the selected customer. You can select another Salesperson from the combo list if necessary. If the Salesperson is not in the list, you will have to add it to the Salesperson screen. Currency - This field is used to assign a default currency for each Credit Memo. Upon opening the screen, the Currency value is from Company Configuration | System Manager | Functional Currency. Once a customer is selected, this field will get the default currency assigned to the customer. You can still override the Currency if necessary. If the currency you need is not in the list you, will have to add it to the Currency screen. Accrual - This use the set the number of accrual period for the invoice. This will default to 1. Refer to How to Create Invoice Accrual Comments - Use this field to enter additional information about the credit memo.
Grid Details: Item No - Click the combo box button and select the correct item from the list. The combo list box will display the items available on the selected Location only. Some of the fields, like Description, UOM, and Price, are auto-populated with the details in the item record. Contract No - If needed, click the combo box button and select the appropriate contract for this item. Sequence - Click the combo box button and select the sequence number associated to the selected Contract Number. Description - This field will display the description of the selected item. You can edit the description if necessary. Ordered - This field is read-only and will display the ordered quantity from sales order, inventory shipment, or other transactions. Order UOM - This field is read-only and will display the unit of measure of the ordered quantity from sales order, inventory shipment, or other transactions. Shipped - Enter the quantity that will be shipped to the customer/location. UOM (Unit of Measure) - The field will display the default issue UOM of the Item Location. You can select a new UOM if necessary. Discount % - This will display 0.00% by default. Enter the discount percentage you want to give the customer on the selected item. If you want to give the customer a 5% discount when purchasing a particular item enter 5 in this field. Tax - This is computed based on the taxing setup of the item and customer. Field is also read-only. Sub Currency - Check this check box button if the line Total has to be converted to its sub-currency. Price - This will display the default Sale Price of the selected Item. You can update this if necessary. Total - This is computed based on the value in Ordered, Discount, and Price field. Field is also read-only. Tax Group - Click the combo box button and select the Tax Group applicable for the item. Weight UOM - This field is read-only and will display the weight UOM from inbound shipment or inventory shipment. Storage Location - Use this field to assign the item's storage location. Sub Location - Use this field to assign the item's sub location.
Footer Details: Bill To - This disabled field will display the complete address of the bill to assigned to the Credit Memo. Ship To - This disabled field will display the complete address of the ship to assigned to the Credit Memo. Item Information - These disabled fields will display the stock details of the selected item.
Amount Information
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The Invoice screen allows you to create, edit, and view transactions for the inventory items you sell to your customers. This screen is used to sell miscellaneous items, and inventory items entered on Items screen. Open the Invoice screen from Sales | Invoices menu. If there is no existing record yet, the menu will open a blank Invoice screen where you can enter the details of a new record. Field Description
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The Invoice screen allows you to create, edit, and view transactions for the inventory items you sell to your customers. This screen is used to sell inventory items entered on Items screen. Open the Invoice screen from Sales | Invoices menu. If there is no existing record yet, the menu will open a blank Invoice screen where you can enter the details of a new record. Field Description
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The Invoice screen allows you to create, edit, and view transactions for the inventory items you sell to your customers. This screen is used to sell inventory items entered on Items screen.
Open the Invoice screen from Accounts Receivable > Activities > Invoice menu. Field Description
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