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titleScenario 1: Should not be allowed since Price = checked and Accrue = checked for receipt vendor is same as cost did not occur.

This scenario should not be allowed since Price = checked and Accrue = checked for receipt vendor is same as cost did not occur.

  1. Create Inventory Receipt. Select an item.
    Image RemovedImage Added
  2. Go to Charges & Invoice tab and select an other charge item. Setup the other charge item to have:
    1. Inventory Cost is unchecked
    2. Accrue checkbox is checked and vendor selected is the same vendor where the item will be coming from.
    3. Price is checked
  3. Save or click Recap or Receive toolbar button. The Price field will show a red border. Hover on that field and it will tell you that:
    The <Other Charge> is both a payable and deductible to the bill of the same vendor. Please correct the Price checkbox.
    Image Added
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titleScenario 2: Other Charge added as Other Expense to the item purchased and be payable to the Vendor where item is purchased.

The following will detail Other Charge added as Other Expense to the item purchased and be payable to the Vendor where item is purchased.

  1. Create Inventory Receipt. Select an item.
  2. Go to Charges & Invoice tab and select an other charge item. Setup the other charge item to have:
    1. Inventory Cost is unchecked
    2. Accrue checkbox is checked and vendor selected is the same vendor where the item will be coming from.
    3. Price Down is unchecked
  3. Click Post Preview. GL Entries should look like this.
  4. Post Inventory receipt. Go back to details tab, other charge should be included in the total of the receipt.
  5. Click Voucher Button to create voucher. This message will be shown.
  6. Click Yes. Voucher will be created.
  7. Click post preview tab, this voucher will record the Other Charges incurred in bringing the item to the company location. The amount of the Other Charge plus the amount credited to AP Clearing account from the Inventory Receipt is summed up and is passed to Accounts Payable.
  8. Click Post button to post the voucher.
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titleScenario 3: Other Charge added to the Item Cost and is payable to the Vendor where item is purchased.

The following will detail Other Charge added to the Item Cost and is payable to the Vendor where item is purchased.

  1. Create Inventory Receipt. Select an item.
    Image RemovedImage Added
  2. Go to Charges & Invoice tab and select an other charge item. Setup the other charge item to have:
    1. Inventory Cost is checked
    2. Accrue checkbox is checked and vendor selected is the same vendor where the item will be coming from.
    3. Price is unchecked
      Image RemovedImage Added
  3. Click Post Preview Tab, posting Posting Inventory Receipt with this scenario will add the Other Charge to the item cost. Notice from the Item cost of 100.00, it went up to 110.00, 10.00 being the Other Charge added to the item cost.
    Image Removed

  4. Post the Inventory Receipt and process it to Bill by clicking the Bill toolbar button.
    Image Removed
    Notice also that in the Detail tab, there is the Total Charges shown. That same amount is the total Charges added in the Charges & Invoice tab.Image Added
  5. Click Voucher Button to create voucher. This message will be shown.
    Image Added
  6. This is the Bill created. Notice that the Other Charge is added as a separate line to record the Other Charge incurred.
    Image RemovedImage Added
  7. Posting this Bill voicher will record the Other Charges incurred in bringing the item to the company location. The amount of the Other Charge plus the amount credited to AP Clearing account from the Inventory Receipt is summed up and is passed to Accounts Payable.
    Image RemovedImage Added
  8. Post the Billvoucher..
    Image Removed
    To further explain what happens to the Item cost since Other Charge is added to the Item Cost, open the Item record from the Bill screen. The Last Cost as well as the Average Cost is updated with the new cost, computed as:
    .
  9. Example: Item Cost = Inventory @ 110.00 / Qty received and Billed of 10
    = 110.00/10
    = 11.00
    Image Removed
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titleScenario 4: Other Charge recorded as other charge and is payable to another vendor (not the vendor where the item is purchased).

The following will detail Other Charge recorded as other charge and is payable to another vendor (not the vendor where the item is purchased).

  1. Create Inventory Receipt. Select an item.
  2. Go to Charges & Invoice tab and select an other charge item. Setup the other charge item to have:
    1. Inventory Cost is unchecked
    2. Accrue checkbox is checked and vendor selected is another vendor (third-party vendor).
    3. Price is checked
  3. Posting Inventory Receipt with this scenario will only record the item purchased.
  4. Post the Inventory Receipt and process it to Bill by clicking the Bill toolbar button.

    Notice also that in the Detail tab, there is the Total Charges shown. That same amount is the total Charges added in the Charges & Invoice tab.
  5. This is the Bill created. Notice that only the item purchased is added in the grid. This is because the Other Charge is charged by a third party vendor.
  6. Posting this Bill will zero out the AP Clearing account and pass that same amount to Accounts Payable for the amount of the Item cost only.
  7. Post the Bill.
  8. To record the Other Charge, create a new Bill and select the third-party vendor. This is the Vendor selected in the Inventory Receipt > Charges and Invoice tab > Vendor (field next to Accrue checkbox).


    The Add Inventory Receipt screen will be opened.
  9. Find for the Inventory Receipt transaction and select it. Then click Add toolbar button.
  10. The Other Charge is added in the Item grid. On this bill is where the Other Charge is recorded.
  11. Posting this Bill will record the Other Charge payable to another vendor (third-party vendor).
  12. Post the Bill.

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