How to Change Season From Winter to Winter

• 1. Pre-requisites to the season change process:
     1. Degree Day Readings should be updated through the end of the season.
        1. No Degree Day readings should be entered after the end of the season.
     2. All Deliveries should be synced and any Sync Conflicts should be resolved.
     3. Lease Billing should be completed when using Annual methods with incentive based on the number of gallons used in a season.
  2. On the Menu panel, click the Degree Day Clock menu. This will open the Search Degree Day Clock screen.
     
  3. Search for the degree day clock record, select it, and then click the Open toolbar button. This will open the Degree Day Clock record.

  4. Click the Change Season toolbar button. This will open the Season Reset screen.
     

  5. The Season Reset screen will display the Current Season, New Season, Season Change Date and the Accum Degree Day. Currently, New Season is automatically set to Winter season. Click OK button.
     

  6.  This message will display to confirm if you want to proceed with the season change or not. Click Yes button to proceed.
     

  7. The message below will display once the season change had finished successfully. Click OK button to close the message.
     

  8. Performing the season change will update the following screens:

       a. Degree Day Clock

i. Current Season is changed to the selected Season in Season Reset screen. Currently, this is always set to Winter since Winter to Summer process is not yet catered on the latest i21 version.
ii. Winter to Winter Change Date is changed to the last Degree Day entry in Clock Reading. This is the value in Season Change Date of Season Reset screen.
iii. Accum DD Winter Close is the last Accum DD of the last Degree Day entry in Clock Reading. This is the value in Accum Degree Day in Season Reset screen.

b. Clock Reading 

• • Clock Reading of the specific clock is reset.

c. Clock Reading History

• • • Reading from the previous season of the specific clock will be available in Clock Reading History.
      

d. Consumption Site Details Tab

• • • Before and After Season Reset

The following fields are updated based on the computation:

1. 1. 1. Last Delivery Degree Day = previous Last Delivery Degree Day - Last Accumulated Degree Day from Clock Reading. (Ex. -370 = 1,827 - 2,197)
      2. Next Delivery Degree Day = previous Next Delivery Degree Day - Last Accumulated Degree Day. (Ex. 1,479 = 3,676 - 2,197)
      3. YTD Gallons This Season = Equal to zero.
      4. YTD Gallons Last Season = previous YTD Gallons This Season value
      5. YTD Gallons 2 Seasons Ago = previous YTD Gallons Last Season value
      6. YTD Gallons This Season = Equal to zero.
      7. YTD Gallons Last Season = previous YTD Sales This Season value
      8. YTD Gallons 2 Seasons Ago = previous YTD Sales Last Season value

• 1. Pre-requisites to the season change process:
     1. Degree Day Readings should be updated through the end of the season.
        1. No Degree Day readings should be entered after the end of the season.
     2. All Deliveries should be synced and any Sync Conflicts should be resolved.
     3. Lease Billing should be completed when using Annual methods with incentive based on the number of gallons used in a season.
  2. On the Menu panel, click the Degree Day Clock menu. This will open the Search Degree Day Clock screen.
     
  3. Search for the degree day clock record, select it, and then click the View toolbar button. This will open the Degree Day Clock record.

  4. Click the Change Season toolbar button. This will open the Season Reset screen.
     

  5. The Season Reset screen will display the Current Season, New Season, Season Change Date and the Accum Degree Day. Currently, New Season is automatically set to Winter season. Click OK button.
     

  6.  This message will display to confirm if you want to proceed with the season change or not. Click Yes button to proceed.
     

  7. The message below will display once the season change had finished successfully. Click OK button to close the message.
     

  8. Performing the season change will update the following screens:

       a. Degree Day Clock

i. Current Season is changed to the selected Season in Season Reset screen.
ii. Winter to Winter Change Date is changed to the last Degree Day entry in Clock Reading. This is the value in Season Change Date of Season Reset screen.
iii. Accum DD Winter Close is the last Accum DD of the last Degree Day entry in Clock Reading. This is the value in Accum Degree Day in Season Reset screen.

b. Clock Reading 

• • • Clock Reading of the specific clock is reset.
      
  • c. Clock Reading History

• • • Reading from the previous season of the specific clock will be available in Clock Reading History.
      
      
      

    Winter to Winter Reset means user will not track summer as separate season. They only reset the season before a new winter season starts.