Account Categories in i21 make General Ledger accounts become system accounts. This means that the account cannot be used in a manual journal entry and also controls which transactions are allowed to make entries to the account.
Category | Description | Modules that Require this Category | Screens that Require/Use this Category | Comments |
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AP Account | Accounts Payable Account | Purchasing |
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AR Account | Accounts Receivable Account | Sales |
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Broker Expense | Use 'Other Charge Expense' instead | |||
Cash Account | Used on bank accounts and relates to the balance in the bank account |
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Cash Over/Short | ||||
Contract Equity | ||||
Contract Purchase Gain/Loss | ||||
Contract Sales Gain/Loss | ||||
Cost of Goods | Cost of goods sold for inventory items | Sales | Invoice | |
Credit Card Fee | ||||
Currency Equity | ||||
Currency Purchase Gain/Loss | Used with multi-currency to store the amount gained or lost based on a purchase that includes a currency conversion | |||
Currency Sales Gain/Loss | Used with multi-currency to store the amount gained or lost based on a sale that includes a currency conversion | |||
Discount Receivable | ||||
DP Income | ||||
DP Liability | ||||
Fee Expense | Use 'Other Charge Expense' instead | |||
Fee Income | Use 'Other Charge Income' instead | |||
Freight AP Account | ||||
Freight Expenses | Use 'Other Charge Expense' instead | |||
Freight Income | Use 'Other Charge Income' instead | |||
Interest Expense | Use 'Other Charge Expense' instead | |||
Interest Income | Use 'Other Charge Income' instead | |||
Inventory | Used for all item types Inventory | Purchase, Sales, Inventory |
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Options Expense | Use 'Other Charge Expense' instead | |||
Options Income | Use 'Other Charge Income' instead | |||
Purchase Account | ||||
Purchase Adv Account | ||||
Rail Freight | Use 'Other Charge Expense' instead | |||
Sales Account |
| Do we need this one as a category? - Yes | ||
Sales Adv Account | ||||
Sales Discount |
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Service Charges |
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Storage Expense | Use 'Other Charge Expense' instead | |||
Storage Income | Use 'Other Charge Income' instead | |||
Storage Receivable | ||||
Auto-Variance | To book any variance caused in inventory value caused by change in cost. Cost can change for backdated transactions or inventory is recovering from negative stock position. | Purchase, Inventory |
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AP Clearing | To book amounts to be cleared between a receipt and voucher posting. | Purchase, Inventory |
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Inventory In-Transit | To book amounts which are shipped but not invoiced. | Inventory, Sales |
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General | This category is used if the account should have no restrictions on it. | |||
Sales Tax Account |
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Purchase Tax Account |
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Undeposited Funds | Used as a holding account for cash that has been received but not yet deposited into the bank | Cash Management Sales |
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Inventory Adjustment | COGS account for booking any changes to inventory value caused by changes to stock. | Inventory |
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Work In Progress | To book amount which are manufacturing in process. | Mfg |
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Vendor Prepayments | ||||
Customer Prepayments | ||||
Other Charge Expense | All charges like freight, brokerage etc which are accrued is booked in this category. | Purchase, Inventory |
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Other Charge Income | All charges like freight, storage etc which are invoiced or borne by the company is booked in this category. | Purchase, Inventory, Sales |
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Maintenance Sales |
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Deferred Revenue |
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Realized Gain or Loss Foreign Currency | ||||
Unrealized Gain or Loss Foreign Currency |
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