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  1. Login into Notes Receivable application as Note Manager. Only Note Manager can create the new notes.

    If the user opens existing notes then click on the new button on the Left side corner of Maintenance form.

    After clicking on the New Button, the fields in Maintenance screen will be cleared.

  2. Customer No: Select Customer No by clicking the button () on Customer No textbox, customer selection window will be opened. Double click on the required customer.

    Alternatively, user can enter the valid customer number in Customer No textbox.

    Press Tab/Enter, then entered customer number is valid then focus will be moved to Note number textbox.

    If the entered customer number is not valid then following warning message will be displayed.
  3. Note Number:  Note number will be auto-generated number based on the Note prefix mentioned in control file.

    1. Pattern of Note Number: Note Prefix + Last Note number(i.e. 00001)+1
      Example:  Note Prefix: NR, Last Note number: 00001 then New note number: NR00002

    2. User can specify new number, but user cannot create a note which already exists in NR system.
      Example: Note Number: NR00100 is belongs to another customer. If the user try to create a note with the note number NR00100 for different/same customer then on click of save button, system will display “Note is already exist” message.

  4. Note Type: User has to select one of the notes Type. NR is having 3 Different Note Type.

    1. Pay Principal First - Principal amount will be paid first if selected.

    2. Pay Interest First – Interest amount will be paid first if selected.
    3. Schedule Invoice  - If selected “Schedule” part will be enabled and user can schedule payments.
  5. Note Description:  User has to select the Description of notes by clicking drop-down (). User can define his own Note Types by clicking on the button (), then Note Type creation window will be opened
    1. Enter value in Type and Description fields (Highlighted in following image) click on the save button.
    2. User enters Description in Notes Types window, but user didn’t enter Type then following warning message will be displayed, because Type field is mandatory. And Description field is not mandatory.
    3. After clicking on the save button following message will be displayed.
    4. To use the selected Note Type from the list, double click on the smart tag () of required note type record.
    5. If user didn't select any Note Type from drop-down the warning message will be displayed.
  6. Note Credit Limit: Enter credit limit for the note. If User don’t enter credit limit the following warning message will be displayed. Note Credit Limit field is mandatory.
  7. Note Maturity: Enter/Select Note Maturity for the note. The date cannot be less than the current date.
  8. Write-off: If the User checks the Write-off check box () then that particular note cannot be calculated the Interest and for the particular note, user can perform adjustments only.If the note is non Write-off note i.e. Write-off check box is unchecked, then user can check the checkbox and make the note as Write-off note. Once the user make the note as Write-off note (checks the check box) then user cannot uncheck the check box.
  9. Calculations:
    1. Interest Rate: Enter Interest Rate for the note between 0 to 100. If out of this range, following.
      1. Interest Rate cannot be 0.00%.
      2. Interest Rate cannot be negative value.
      3. Interest Rate cannot exceed 100%
  10. Schedule: 

    1. If Note Type is “Schedule Invoice” User has to enter details in Schedule Box.

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