Here are the steps on how to create payments:  

  1. From the Main Menu, click Purchasing (A/P). Click Pay Voucher Details under Activities list to open Search Pay Voucher Details screen.
  2. Click New toolbar button to open blank Pay Voucher Details screen.
  3. Fill in fields.
    1. Click on Vendor No. combo box button and select vendor with no withholding setup (Withholding checkbox is unchecked in Vendor screen > Vendor Detail tab).
    2. Select Vendor Pay To.
    3. Date Paid will default to today’s date. Change date if necessary by selecting from the mini calendar dropdown or by entering the date manually.
    4. All posted but unpaid transactions for the selected vendor based on the selected Vendor Pay To will be displayed on the grid. 
    5. Payment Method set for the selected vendor as well as the Vendor Credit will automatically be displayed.
      1. In any case that payment method is set to Check, the Print toolbar button will be enabled to allow printing of checks.
      2. If not, then Print button will be disabled.
    6. On Bank Account field, click combo box and select a bank account from the list where payments will be deducted. Currency and Bank Balance set for the selected Bank Account will be displayed.
  4. Select detail from the grid. Payment will be computed.
    1. if there's no discount nor an interest, Payment will be the same as Amount Due.
    2. if there's a discount, Payment is Amount Due less Discount.
    3. if there's an interest, Payment is Amount Due plus Interest.
  5. If you wish to create partial payments, change the payment amount lower than the amount due.
  6. Amount Paid field will automatically be filled in by the payment amount and Unapplied Amount will display 0.00.

  7. Save record by clicking Save toolbar button. A system-generated ID will be displayed in the Record No field.

Here are the steps on how to create payments:  

  1. From the Main Menu, expand Purchasing (Accounts Payable) and click Pay Voucher Details to open Search Pay Voucher Details screen.
  2. Click New toolbar button to open blank Pay Voucher Details screen.
  3. Fill in fields.
    1. Click on Vendor No. combo box button and select vendor with no withholding setup.
    2. Date Paid will default to today’s date. Change date if necessary by selecting from the mini calendar dropdown or by entering the date manually.
    3. All posted voucher transaction for the selected vendor will be displayed on the grid. Payment Method set for the selected vendor as well as the Vendor Credit will automatically be displayed.
      1. In any case that payment method is set to Check, the Print toolbar button will be enabled to allow printing of checks.
      2. If not, then Print button will be disabled.
    4. On Bank Account field, click combo box and select a bank account from the list where payments will be deducted. Currency and Bank Balance set for the selected Bank Account will be displayed.
  4. Select detail from the grid. Payment will be computed.
    1. if there's no discount nor an interest, Payment will be the same as Amount Due.
    2. if there's a discount, Payment is Amount Due less Discount.
    3. if there's an interest, Payment is Amount Due plus Interest.
  5. If you wish to create partial payments, change the payment amount lower than the amount due.
  6. The entered payment amount will also appear in the Unapplied Amount field.
  7. Enter the same amount in the Amount Paid field. This will change the Unapplied Amount back to 0.00.

  8. Save record by clicking Save toolbar button. A system-generated ID will be displayed in the Record No field. No withheld amount will be computed.

     

    You can skip saving the record if the transaction is to be posted right away. This will be catered in the Posting process since it automatically saves the record before posting. (See How To Post Payments)

Here are the steps on how to create payables:  

  1. From the Main Menu, expand Purchasing and click Pay Voucher Details to open Search Pay Voucher Details screen.
  2. Click New toolbar button to open blank Pay Voucher Details screen.
  3. Fill in fields.
    1. Click on Vendor No. combo box button and select vendor with no withholding setup.
    2. Date Paid will default to today’s date. Change date if necessary by selecting from the mini calendar dropdown or by entering the date manually.
    3. All posted voucher transaction for the selected vendor will be displayed on the grid. Payment Method set for the selected vendor as well as the Vendor Credit will automatically be displayed.
      1. In any case that payment method is set to Check, the Print toolbar button will be enabled to allow printing of checks.
      2. If not, then Print button will be disabled.
    4. On Bank Account field, click combo box and select a bank account from the list where payments will be deducted. Currency and Bank Balance set for the selected Bank Account will be displayed.
  4. Select detail from the grid. Payment will be computed.
    1. if there's no discount nor an interest, Payment will be the same as Amount Due.
    2. if there's a discount, Payment is Amount Due less Discount.
    3. if there's an interest, Payment is Amount Due plus Interest.
  5. If you wish to create partial payments, change the payment amount lower than the amount due.
  6. The entered payment amount will also appear in the Unapplied Amount field.
  7. Enter the same amount in the Amount Paid field. This will change the Unapplied Amount back to 0.00.

  8. Save record by clicking Save toolbar button. A system-generated ID will be displayed in the Record No field. No withheld amount will be computed.

    You can skip saving the record if the transaction is to be posted right away. This will be catered in the Posting process since it automatically saves the record before posting. (See How To Post Payments)

Here are the steps on how to create pay bills:  

  1. From the Main Menu, click Purchasing and click Pay Bill Details. If there is an existing record, docked Search Pay Bills Detail screen will open. Otherwise, blank Pay Bills Detail screen will open automatically.
  2. If Search Pay Bills screen opens, click New toolbar button to open blank Pay Bills Detail screen.
  3. Fill in fields.
    1. Click on Vendor No. combo box button and select vendor with no withholding setup.
    2. Date Paid will default to today’s date. Change date if necessary by selecting from the mini calendar dropdown or by entering the date manually.
    3. All posted bill transaction for the selected vendor will be displayed on the grid. Payment Method set for the selected vendor as well as the Vendor Credit will automatically be displayed.
      1. In any case that payment method is set to Check, the Print toolbar button will be enabled to allow printing of checks.
      2. If not, then Print button will be disabled.
    4. On Bank Account field, click combo box and select a bank account from the list where payments will be deducted. Currency and Bank Balance set for the selected Bank Account will be displayed.
  4. Select detail from the grid. Payment will be computed.
    1. if there's no discount nor an interest, Payment will be the same as Amount Due.
    2. if there's a discount, Payment is Amount Due less Discount.
    3. if there's an interest, Payment is Amount Due plus Interest.
  5. If you wish to create partial payments, change the payment amount lower than the amount due.


  6. The entered payment amount will also appear in the Unapplied Amount field.
  7. Enter the same amount in the Amount Paid field. This will change the Unapplied Amount back to 0.00.

  8. Save record by clicking Save toolbar button. A system-generated ID will be displayed in the Record No field.

    You can skip saving the record if the transaction is to be posted right away. This will be catered in the Posting process since it automatically saves the record before posting. (See How To Post Payments)

Here are the steps on how to create pay bills:  

  1. From the Main Menu, click Accounts Payable Activities and click Pay Bills Detail. If there is an existing record, Search Pay Bills screen will open. Otherwise, Pay Bills Detail screen will open automatically.
  2. If Search Pay Bills screen opens, click New toolbar button to open blank Pay Bills Detail screen.
  3. Fill in fields.
    1. Click on Vendor No. combo box button and select vendor with no withholding setup.
    2. Date Paid will default to today’s date. Change date if necessary by selecting from the mini calendar dropdown or by entering the date manually.
    3. All posted bill transaction for the selected vendor will be displayed on the grid. Payment Method set for the selected vendor as well as the Vendor Credit will automatically be displayed.
      1. In any case that payment method is set to Check, the Print toolbar button will be enabled to allow printing of checks.
      2. If not, then Print button will be disabled.
    4. On Bank Account field, click combo box and select a bank account from the list where payments will be deducted. Currency and Bank Balance set for the selected Bank Account will be displayed.
  4. Select detail from the grid. Payment will be computed.
    1. if there's no discount nor an interest, Payment will be the same as Amount Due.
    2. if there's a discount, Payment is Amount Due less Discount.
    3. if there's an interest, Payment is Amount Due plus Interest.
  5. If you wish to create partial payments, change the payment amount lower than the amount due.


  6. The entered payment amount will also appear in the Unapplied Amount field.
  7. Enter the same amount in the Amount Paid field. This will change the Unapplied Amount back to 0.00.

  8. Save record by clicking Save toolbar button. A system-generated ID will be displayed in the Record No field.

    You can skip saving the record if the transaction is to be posted right away. This will be catered in the Posting process since it automatically saves the record before posting. (See How To Post Payments)

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