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Setting up GL accounts at item setup is a good practice especially if each and every item you have has different account setup. This account setup will be used when you post Inventory related transactions like Inventory Receipt, Inventory Shipment, Inventory Adjustment and Inventory Transfer.
  1. Open Item screen > Setup tab > GL Accounts tab.
  2. A new line will be available to allow you to add a new GL Accounts default.
  3. Select Account Category. All account categories available are all inventory related.
  4. Assign GL Account for the selected inventory account category.

  5. The following will show you what Account Category is needed for what transaction/s.
    1. Inventory Receipt
      • Inventory
      • AP Clearing
    2. Inventory Shipment
      • Inventory In-Transit
      • Inventory
    3. Invoice
      • Sales Account
      • Cost of Goods
    4. Inventory Transfer
      • Inventory
    5. Inventory Adjustment
      • Inventory 
      • Inventory Adjustment
    6. Build Assembly
      • Inventory
  6. Save the record. You can click the Save toolbar button to save it. In case you miss to click this button and you click the Close toolbar button or the x button at the top right corner of the screen, i21 will prompt you if you would like to save it before closing the screen.

You can opt to not setup GL Accounts at Item level, i.e. if GL Accounts are setup at Category or Commodity level. This can be done if the same GL accounts is used for all items under a Category/Commodity.

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