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Adding item location is a must. This is where you set the location where the item will be available. When making Purchasing, Sales, Inventory and other Inventory related transactions, you will have to select first the location. Then items available for that location will be available for selection.
There are 2 ways to add item location. 
  1. One Item Location at a time.
  2. Multiple Locations at a time.

The following will detail how to add item location.

One item Location at a time

  1. Open Item screen > Setup tab > Location tab.
  2. Click Insert button to add single location to the item.
  3. The Item Location screen will open.

  4. In the General & Default section,

    1. Select a company location where the item will be available in the Location field.

      Default Location

      You can default Location fields to always show the default location of the user that is currently logged on. This is done on User Security screen > Settings tab > Default Location. This will save you an extra step in selecting the Location when creating record/transaction.

    2. In the Vendor field select a vendor if applicable.
    3. The Costing Method field is defaulted to AVG (Average). Other costing methods available is FIFO (First In First Out)  and LIFO (Last In Last Out). Change this Costing method as needed.
    4. Enter POS Description.
    5. In the Sub Location field select the default Sub Location for this Item Location.
    6. In the Storage Location fieldselect the default Sub Location for this Item Location.
    7. In the Sale UOM field, select the default UOM when the item from this location is selected in Inventory Shipment and Sales screens. 
    8. In the Purchase UOM field, select the default UOM when the item from this location is used in Inventory Receipt and Purchasing screens. 
  5. In the Point of Sales section, enter other relevant item location information. These information are used in i21 Stores. See Item Location - Field Description.
  6. In the Stock section, 
    1. In the Negative Stock field select:
      1. No, if the item for this location is NOT allowed to go negative. This means that you cannot sell or consume the item when there is NO stock available.
      2. Yes, if it is allowed to go negative. This means that you can sell or consume the item even without stock available.
    2. Enter other relevant item location information. See Item Location - Field Description.
  7. In the Freight section,  enter other relevant item location information. See Item Location - Field Description.
  8. Save the record. You can click Save or use the shortcut key Ctrl+S. In case you miss to save it and you click the Close or the x button at the top right corner of the screen or use the shortcut key Alt+X or Esc , i21 will prompt you if you would like to save it before closing the screen.



Adding item location is a must. This is where you set the location where the item can be available. When making Purchasing, Sales and Inventory transactions, you will have to select first the location. Then items available for that location will be available for selection.
  1. Open Item screen > Setup tab > Location tab.
  2. Click Insert button to open a new Item Location screen.
  3. In the Item Location screen select a Location. 

    You can default Location fields to always show the default location of the user that is currently logged on. This is done on User Security screen > Settings tab > Default Location. This will save you an extra step having to select the Location in record/transaction you are to enter/create.
  4. In the Vendor field select a vendor if applicable.
  5. The Costing Method field is defaulted to AVG (Average). Other costing methods available is FIFO (First In First Out)  and LIFO (Last In Last Out). Change this to whatever Costing method this item from this location be treated as per costing method.
  6. In the Issue UOM, select the default UOM when item from this location is used in Sales or Manufacturing screens. 
  7. In the Receive UOM, select the default UOM when item from this location is used in Purchasing screens. 
  8. In the Point of Sales section fill in with info as necessary. These fields are used in i21 Stores.
  9. In the Stock section, set the following:
    1. The Negative Inventory field is used to set whether or not you will allow item stock to go negative. Select:
      1. Yes, to allow stock to go negative.
      2. Yes with Auto Write-Off, to allow stock to go negative, however will be written off once you receive stocks.
      3. No, to not allow stock to go negative.
    2. Fill in other information as needed.
  10. In the Freight section fill in with info as necessary.
  11. Save the record. You can click the Save toolbar button to save it. In case you miss to click this button and you click the Close toolbar button or the x button at the top right corner of the screen, i21 will prompt you if you would like to save it before closing the screen.
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