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Fixed Assets Fields
Column NameDescription
Asset NoSystem generated control name for the asset - created on Save
Asset DescriptionAllows user to add a description for the asset - ie: tractor trailer
Location

Location should show the Default location based on Location setup in

System Manager | Users| Menu - Entity Screen |User| Detail tab - Default Location 

  • Note that this will drive the location segment override on the general ledger if selected
  • this will use the location segment set up in the company location to override the account code (see below locations override)
Serial NumberSerial number of asset
NotesAny notes for the asset - ie: This tractor should only be used in the spring
Date AcquiredDate the asset was acquired/purchased - should lock when depreciating or retiring
Placed in Service

Date the asset was placed in service and depreciation should begin - should lock when depreciating or retiring.  

Depreciation MethodThe method of depreciation chose for the asset - ie: Straight line, Double Declining Balance, ACRS, MACRS, Sum of Years
CostCost of Asset at time of acquisition/purchase
Currency

Currency should show based on selected currency in

System Manager | Company Configuration | System Manager tab - Functional Currency

Market ValueCurrent value of the asset - serves as a reporting and memo field
Insurance ValueValue for insurance, used for reporting
Salvage ValueValue of the asset at end of life basis = market value - salvage value
Basis DescriptionFree form text field for reporting - ie: Impaired asset
Disposition DateSystem maintained - this is the date the asset was retired
Disposition NoTransaction number that records the disposition in GL
Disposition CommentUser text
Disposition AmountValue recovered on disposition - user entered upon disposition
Pool IDUser defined field for reporting
AccuidentIdentity field to link to Origin - read only
Asset Account NoGL Lookup on all accounts that are in the General category (Standard account lookup linked to GL Module)
Offset Account NoGL Account used as the offset when an asset is created.
Depreciation Expense Acct NoGL Account linked to the Depreciation account in GL - should select accounts from the general category
Accum Depreciation Acct NoGL acount linked to the Depreciation account in GL - should select from the general category
Manufacturer NameUser entered - manufacturer name of asset
Model NoUser entered - model number of asset
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