How To Create Pay Bills for Vendors With No Withholding Setup

Here are the steps on how to create pay bills:  

1. From the Main Menu, click Accounts Payable Activities and click Pay Bills Detail. If there is an existing record, Search Pay Bills screen will open. Otherwise, Pay Bills Detail screen will open automatically.
2. If Search Pay Bills screen opens, click New toolbar button to open blank Pay Bills Detail screen.
   
3. Fill in fields.
   1. Click on Vendor No. combo box button and select vendor with no withholding setup and with posted bill transactions.
   2. All posted bill transaction for the selected vendor will be displayed on the grid.
      
   3. On Bank Account field, click combo box and select a bank account from the list where payments will be deducted. Bank Balance will be displayed.
      
   4. Date Paid will default to today’s date. Change date if necessary by selecting from the mini calendar dropdown or by entering the date manually.
   5. Select payment method from the combo box list after clicking the combo box button. In any case that Check is selected, the Print toolbar button will be enabled to allow printing of checks.
      
      
   6. Currency is defaulted to the currency set in the Company Preference screen > Settings tab screen. Change currency if necessary by clicking the combo box button and selecting other currency from the list.
4. Select detail from the grid. Payment will display the same amount as the Amount Due.
   
5. If you wish to create partial payments, change the payment amount lower than the amount due.
   
   
   
6. The entered payment amount will also appear in the Unapplied Amount field.
   
7. Enter the same amount in the Amount Paid field. This will change the Unapplied Amount back to 0.00.
   

8. Save record by clicking Save toolbar button. A system-generated ID will be displayed in the Record No field.
   

   You can skip saving the record if the transaction is to be posted right away. This will be catered in the Posting process since it automatically saves the record before posting. (See How To Post Pay Bills)