Header Details:
Customer No - Select from the combo list box the Customer you want to receive the payment from.
Date Paid - This will be filled in with the system date. You can manually type or select a new date from the mini-calendar.
Record No - This field is blank by default. A unique and system generated ID will fill in this field upon saving the new invoice. This ID is configured on Starting Numbers screen.
Deposit Account - This field will default to the Deposit Account of the selected Location. You can select from the list of Cash Accounts and Undeposited Funds for the new account if necessary.
Payment Method - This field is used to enter the type of payment your customer used. You will be able to select from a list of payment methods from the combo list box. Note that the list shows the active Payment Methods only. If the method you need is not in the list, you will have to add it to the Payment Methods screen.
Location - By default, this will show the default location assigned to a user. You can select another location if necessary. Note that the list shows the active Company Location records only. If the Location you need is not in the list, you will have to add it to the Company Locations screen.
Amount Paid - This is where you enter the total amount you received from the customer.
Unapplied Amount - This field is read-only and will display the difference between the Amount Paid and the total Payment applied in the line grid detail.
Overpayment - This field is read-only and will display any credits for the customer. This happens when they overpay a transaction.
Check No - Use this field to enter any payment information like the credit card number, check number, etc.
Currency - Use this field to assign a default currency for each Invoice. By default, this field will show the value form Company Preferences > Currency. You can still override the Currency if necessary. If the currency you need is not in the list you, will have to add it to the Currency screen.
Notes - Use this field to enter any additional info about the payment.
Grid Details:
Due Date - This field is read-only and will display a computed date based on the Terms used on the Invoice or Credit Memo.
Invoice No. - This field is read-only and will display the Invoice No of the Invoice or Credit Memo.
Terms - This field is read-only and will display the Terms used on the Invoice or Credit Memo.
Invoice Total - This field is read-only and will display the Total of the Invoice or Credit Memo.
Discount - This field will display the computed discount based on the Terns used on the Invoice or Credit Memo. You can manually override the amount in this field if you need to. Basically, this field is used to apply any discounts received by the customer from paying the transaction off early.
Amount Due - This field is read-only and will display the Invoice total less the Discount.
Payment - Use this field to enter the payment received from the customer. You can double click in the field to automatically enter the entire Amount Due into the Payment field.
