There are a couple of ways on how Other Charges are added to either Inventory Receipt or Bill based on different scenarios. Here are items we will use in all of the scenarios.
This is the item.
This is the Other Charge item.
These are accounts setup for the Other Charge item.
The following will detail other charges
- Create Inventory Receipt. Select an item.
- Go to Charges & Invoice tab and select an other charge item. Setup the other charge item to have:
- Inventory Cost is unchecked
- Accrue checkbox is checked and vendor selected is the same vendor where the item will be coming from.
- Price is unchecked
- Posting Inventory Receipt with this scenario will only record the item purchased.
- Post the Inventory Receipt and process it to Bill by clicking the Bill toolbar button.
- This is the Bill created. Notice that the Other Charge is added as a separate line to record the Other Charge incurred.
- Posting this Bill will record the Other Charges incurred in bringing the item to the company location. The amount of the Other Charge plus the amount credited to AP Clearing account from the Inventory Receipt is summed up and is passed to Accounts Payable.
- Post the Bill.
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