How to Create Pay Bills

Here are the steps on how to create pay bills:  

1. From the Main Menu, click Accounts Payable and select Activities. Then click on Pay Bills.
2. If there is no existing record, Pay Bills screen will open automatically. But if there is already an existing record, Search Pay Bills screen will open.
3. Click New toolbar button to open blank Pay Bills screen.
4. Select vendor with posted bill transactions.
5. All posted bill transaction for the selected vendor will be displayed on the grid.
6. Select a bank account where payments will be deducted. Bank balance will be displayed.
7. Date paid will default to today’s date. Change date if necessary by selecting from the mini calendar dropdown or by entering the date manually.
8. Select payment method. In any case that Check is selected, the Print toolbar button will be enabled to allow printing of checks.
9. Currency is defaulted to the currency set in the Company Preference screen. Change currency if necessary by clicking the combo box button and selecting other currency from the list.
10. Select detail from the grid. Payment will display the same amount as the Amount Due.
11. If you wish to create partial payments, change the payment amount lower than the amount due.
12. The entered payment amount will also appear in the Unapplied Amount field.
13. Enter the same amount in the Amount Paid field. This will change the Unapplied Amount back to 0.00.
14. Save record by clicking Save toolbar button. A system-generated ID will be displayed in the Record No field.