| Contract Header Fields (red cell indicates mandatory field) |
|---|
| Field Name | Description |
|---|
| Template | Use this to automatically default fields to the template of your choice. Templates can be built / modified via the Contract Template maintenance screen. |
| Type | Purchase or Sale |
| Entity | Either a customer (Sale) or vendor (Purchase) |
| Commodity | What you're selling |
| Quantity | The total quantity of the contract along with UOM |
| Contract Date | Indicates the date when the document was created |
| Entity Contract | Your customer or vendor's contract number |
| Contact | Contact person associated with the contract. An email can be sent from here. |
| Position | What kind of logistics you're going to use (e.g. Shipment (ocean vessel), Delivery (truck). This configures the fields in the logistics screen. |
| INCO/Ship Term | Used to indicate who's paying for the freight. INCO location indicates where ownership changes. |
| Country |
|
| Pricing Type | | Type | Description |
|---|
| Priced | A price contract allows for the entry of both the futures price and basis amount. | | Basis | A basis contract allows the entry of the basis component upfront along with the futures month. The futures price be set before or after delivery. | | HTA | An HTA (Hedge to Arrive) contract locks down the futures price but not the basis. Typically, the future price is entered before delivery. | | Unit | A Unit contract will allow entry of quantity but not futures price or basis. | | DP | A DP (deferred price) contract will not allow entry of futures price, basis nor quantity. Quantity will be incremented upon deliveries. | | Cash | A Cash contract is treated the same as Priced but is for a commodity that is not board traded. |
|
| Contract No | System assigned |
| Salesperson | Add sales person name |
| Contract Text | Text that prints on the contract. Example: terms & conditions. |
| Signed | Checkbox: indicates that the farmer signed the contract. |
| Printed | Checkbox: indicates that the contract was physically printed. |
| Additional Info Tab | | Column | Description |
|---|
| Insurance By | Linked to INCO/Ship Term (either Seller or Buyer). | | Tolerance% | Not used | Provisional Invoice% | Invoicing for goods ahead of time (similar to a down payment) | | Weight for Invoicing | Weighment quantity agreed by Entity and Vendor at the time finalizing the PO | | Crop Year | Indicates what crop year that the delivery came from | | Association | Relates to any governing association that is involved with the commodity (an agreement to be bound by the associations rules / regulations). | | Arbitration | If there is an issue (exports) which city / state do we agree for arbitration. | | Producer | Could be buying from a dealer but want to know who was the original grower. | | Claims to Producer | Who will be handling claims when they occur. | | Internal Comments | Internal and won't print on the contract. | | Printable Remarks | Will show on the contract print. | | Price Level |
| | Substitute Item |
| | Max Price |
| | Prepaid | Indicate if there is a prepayment | | Unlimited Qty Contract |
| | Multiple Price | When checked then all sequences are bundled and priced together (Pricing function). Must select the same futures month and market for all sequences. | | Conditions | Special information that prints in footer of contract. |
|
| Documentation Tab | Allows the add of external documents to a given contract. |
| DMS Tab | Similar to Documentation tab but allows more sophisticated management of documents. This is an optional module. |
| Audit Log Tab | History of the contract history (field level changes). |
| Approval Tab | Workflow statuses |
| Activities Tab | Task management, integrated into CRM. |
| History Tab | History at the sequence level. |