Page History

Pre-requisites:

• Patronage Volumes
• Refund Rates
• Patron Customers
• Setup

...

Image Removed

2. Setup Patronage on a new or existing item.

Image Removed

3. Setup Patronage on Company Configuration Screen.

Image Removed

4. Create a Refund Rate (Make sure the Patronage Category set in an Item and Refund Rate match).

Image Removed

5. Post an Invoice or Voucher (Make sure Customer and Item selected has a Patronage Setup, also consider the right type of Patronage Category in which Invoice item should have Patronage Category of "Sales" while Voucher item should have Patronage Category of "Purchase").

Image Removed

6. Open Process Refund Screen.

Image Removed

7. Select Fiscal Year and Click Fetch.

• FWT
• Preferences

1. Go to Patronage > Process Refunds.
2. Click New from the Search screen toolbar.
3. Select a Fiscal year to process. After selecting a fiscal year, the system will calculate refunds for each customer. Refunds for a customer can be computed twice with respect to the number of refund rates.
   1. Details 
      Image Added
   2. Customer Refund Type – summary of refunds for each customers
      Image Added
   3. Refund Type – summary of refunds classified by refund type
      Image Added
   4. Fiscal Year – summary of refunds for the selected fiscal year
      Image Added
   5. No Refund – summary of refunds that are not eligilbe. A refund is not eligible if the refund amount is less than the Minimum Refund or if the Stock Status of the customer is not qualified for refund
      1. All Patrons - all patrons, regardless of voting status, will be used in the refund calculations.
      2. Stockholders - Only Non Voting and Voting stockholders will be included in refund calculation
      3. Voting Only - only the voting stockholders will be included in refund calculations.
         
         
      Image Added
   
   
   
4. Post the refund transaction. GL entries will be made. After posting, equity refunds will be accumulated. This can be checked in Patronage > Equity Details.
   Image Added
5. To create a voucher for a refund, select refunds to voucher and then click Voucher from the toolbar. Take note that the created voucher will be posted.
   Image Added
   
   
   

Important Notes:

• If the refund transaction is unposted, it will unpost and delete the created voucher if available. However if some associated voucher is already paid, it will not allow unposting the refund.
• The customer should be of type Vendor in order to create voucher.

• If Cash Refund is less than or equal to Cash Cutoff Amount and Cutoff To is 'Cash', then all the Equity Refund will be added to the Cash Refund.

• If Cash Refund is less than or equal to Cash Cutoff Amount and Cutoff To is 'Equity', then the cash refund will be added to the customer's Equity Refund.

...