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Contract Header Fields (red cell indicates mandatory field)
Field NameDescription
Template

Use this to automatically default fields to the template of your choice. Templates can be built / modified via the Contract Template maintenance screen.

TypePurchase or Sale
EntityEither a customer (Sale) or vendor (Purchase)
CommodityWhat you're selling
QuantityThe total quantity of the contract along with UOM
Contract DateIndicates the date when the document was created
Entity ContractYour customer or vendor's contract number
PositionUsed in the logistics screens and activity
ContactContact person associated with the contract. An email can be sent from here.
PositionWhat kind of logistics you're going to use (e.g. Shipment (ocean vessel), Delivery (truck). This configures the fields in the logistics screen.
INCO/Ship Term
Transportation terms
Used to indicate who's paying for the freight. INCO location indicates where ownership changes.
Country
Country 

Pricing Type
TypeDescription
PricedA price contract allows for the entry of both the futures price and basis amount.
BasisA basis contract
locks down
allows the entry of the basis component upfront
but not
along with the futures
price
month.  The futures
month is also selected.  The basis can
price be set before or after delivery.
HTAAn HTA (Hedge to Arrive) contract locks down the futures price but not the basis. 
The
Typically, the future price
must be
is entered before delivery.
Unit
Quantity is established
A Unit contract will allow entry of quantity but not futures price or basis.
DP
Deferred Price -
A DP (deferred price) contract will not allow entry of futures price, basis nor quantity.  Quantity will be incremented upon deliveries.
CashA Cash contract is treated the same as Priced but is for a commodity that is not board traded.
Contract NoSystem assigned
Salesperson
 
Add sales person name
Contract Text
 
Text that prints on the contract. Example: terms & conditions.
SignedCheckbox: indicates that the farmer signed the contract.
PrintedCheckbox: indicates that the contract was physically printed.
Additional Info Tab
ColumnDescription
Insurance By
 
Linked to INCO/Ship Term (either Seller or Buyer).
Tolerance%
 
Not used

Provisional Invoice%

 
Invoicing for goods ahead of time (similar to a down payment)
Weight for Invoicing
 
Weighment quantity agreed by Entity and Vendor at the time finalizing the PO
Crop Year
 
Indicates what crop year that the delivery came from
Association
 Arbitration 
Relates to any governing association that is involved with the commodity (an agreement to be bound by the associations rules / regulations).
ArbitrationIf there is an issue (exports) which city / state do we agree for arbitration.
ProducerCould be buying from a dealer but want to know who was the original grower.
Producer 
Claims to Producer
 
Who will be handling claims when they occur.
Internal Comments
 
Internal and won't print on the contract.
Printable Remarks
 
Will show on the contract print.
Price Level
 

Substitute Item
 

Max Price
 

Prepaid
 
Indicate if there is a prepayment
Unlimited Qty Contract
 

Multiple Price
 
When checked then all sequences are bundled and priced together (Pricing function). Must select the same futures month and market for all sequences.
Conditions
 
Special information that prints in footer of contract.
Documentation Tab
 
Allows the add of external documents to a given contract.
DMS Tab
 
Similar to Documentation tab but allows more sophisticated management of documents. This is an optional module.
Audit Log Tab
 
History of the contract history (field level changes).
Approval Tab
 
Workflow statuses
Activities Tab
 History Tab Sequence Line Item ColumnsColumn NameDescriptionSequence

System assigned

StatusSystem assignedStart Date End Date Planned Availability Event Start Date Updated Availability Location Book Sub-book Contract Item Item Item Specification Origin Purchasing Group Farm No Grade Garden Vendor Lot ID Reference Quantity / UOM Net Weight / UOM Packing Description Original Quantity Unit/Layer Layers/Pallet No. of Sequences Container Type No. of Containers Market Zone Discount Storage Schedule Option Split Pricing
Note: the columns in this section will vary based on the contracts price type.
ColumnDescription
Fixation By 
Pricing TypeDefaults to the contract pricing type
Currency 
Futures Market 
Mn/YrFutures month
FuturesFuture price
BasisComprised of currency, amount and UOM
Cash PriceComprised of amount and UOM
Total Cost 
ERP
ColumnDescription
ERP PO No 
ERP Item No 
ERP Batch No 
FX Tab
ColumnDescriptions
Invoice Currency 
Fx Valid From / To 
Currency Pair 
Exchange Rate 
FX Price 
Rate Type 
FX Price UOM 
FX Remarks 
Assumed FX for Marginal Risk Report 
Miscellaneous Tab
ColumnDescriptions
Pickup/Deliver 
Ship Via 
Farm Invoice No 
Producer 
Claims to Producer 
Fronting 
Invoice 
Provisional Invoice 
Quantity Final 
Certifications 
Marks 
History Tab Activities Tab Events Tab 

 

 
Task management, integrated into CRM.
History TabHistory at the sequence level.