Here are the steps on how to create payables for multi-vendor:
- From the Main Menu, click Accounts Payable Activities. Then click on Pay Bills (Multi-Vendor).
- Pay Bills (Multi-Vendor) screen will open showing all posted but unpaid bills on the grid.
- Date Paid will default to today’s date. Change date if necessary by selecting from the mini calendar dropdown or by entering the date manually.
- Select a Bank Account where payments will be deducted. Bank balance will be displayed.
- Select Payment Method. In any case that Check is selected, the Print toolbar button will be enabled to allow printing of checks.
- Select transactions.
- Click Select All action button to check all the transactions.
- Manually check the corresponding checkbox of the selected transaction.
- Click Select Due toolbar button to select all the payables that are currently due.
- Once a transaction is selected, Payment column will display the same amount as the Amount Due. If full payment is to be made, then no need to modify this field.
- If you wish to create partial payments, change the payment amount lower than the amount due.
- Withheld column for the selected transaction will be filled in, if the vendor is subject to a withholding (Withholding option is checked from the Vendor screen). Withheld amount will be computed based on the percentage entered in the Company Preference > Accounts Payable screen and displayed in the Withheld column of the selected transaction.
- This is ready for posting.
In any case that two or more transactions belongs to only one vendor who is subjected to a withholding, then withheld percentage will be computed and deducted from the total payment of the selected transactions.
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