The following will explain in detail how to generate Balance Sheet Detail report and how to modify the Balance Sheet Detail row designer to reflect correct Retained Earnings and Current Year Earnings numbers.
- First and foremost, make sure that Retained Earnings field in the Fiscal Year screen has been setup with a Retained Earnings account. This is the account where the Net Income from previous year/s be rolled over.
- Generate Trial Balance Detail report from Report Templates. To open Report Templates, go to Financial Reports module > Report Templates.
Select Trial Balance Detail and click Generate toolbar button.
You can assign a name for the Balance Sheet Detail report by entering the name of the report in the Assign Name field. If this field is left blank, i21 will automatically provide a name for the report with this format: Balance Sheet Detail - <Date and Time the report template is generated.
Ex: Balance Sheet Detail - November 10, 2015 19:0:38
- The Report Builder record with Rows and Columns designed for a Trial Balance will automatically open.
- Click on the magnifying glass button in the Row field of the Report Builder screen to open the Row Designer record. Most of the rows have Filter Accounts row type and are filtered per Account ID.
- Look for the Retained Earnings account/s and assign Retained Earnings row type to them. This row type will tell the row/s to compute for the Net Income from the prior year/s and roll it over to the next fiscal year.
- Look for the Revenue and Expense rows with Hidden row type and change Hidden to Current Year Earnings row type.
- Close the the Row Designer screen to bring you back to the Report Builder record.
Click on the magnifying glass button in the Column field of the Report Builder screen to open the Column Designer record. Here is how each columns are setup. 
The following illustrations will show you how the roll over is happening for Retained Earnings based on different setup like, if Calendar year is used, Non-calendar year is used and different As Of filter types.
The following will explain in detail how to generate Balance Sheet Detail report and how to modify the Balance Sheet Detail row designer to reflect correct Retained Earnings and Current Year Earnings numbers.
- First and foremost, make sure that Retained Earnings field in the Fiscal Year screen has been setup with a Retained Earnings account. This is the account where the Net Income from previous year/s be rolled over.
- Generate Trial Balance Detail report from Report Templates. To open Report Templates, go to Financial Reports module > Report Templates.
Select Trial Balance Detail and click Generate toolbar button.
You can assign a name for the Balance Sheet Detail report by entering the name of the report in the Assign Name field. If this field is left blank, i21 will automatically provide a name for the report with this format: Balance Sheet Detail - <Date and Time the report template is generated.
Ex: Balance Sheet Detail - November 10, 2015 19:0:38
- The Report Builder record with Rows and Columns designed for a Trial Balance will automatically open.
- Click on the magnifying glass button in the Row field of the Report Builder screen to open the Row Designer record. Most of the rows have Filter Accounts row type and are filtered per Account ID.
- Look for the Retained Earnings account/s and assign Retained Earnings row type to them. This row type will tell the row/s to compute for the Net Income from the prior year/s and roll it over to the next fiscal year.
- Look for the Revenue and Expense rows with Hidden row type and change Hidden to Current Year Earnings row type.
- Close the the Row Designer screen to bring you back to the Report Builder record.
Click on the magnifying glass button in the Column field of the Report Builder screen to open the Column Designer record. Here is how each columns are setup.
The following illustrations will show you how the roll over is happening for Retained Earnings based on different setup like, if Calendar year is used, Non-calendar year is used and different As Of filter types.
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