Contract Header Fields (red cell indicates mandatory field)
Field NameDescription
Template

Use this to automatically default fields to the template of your choice. Templates can be built / modified via the Contract Template maintenance screen.

TypePurchase or Sale
EntityEither a customer (Sale) or vendor (Purchase)
CommodityWhat you're selling
QuantityThe total quantity of the contract along with UOM
Contract DateIndicates the date when the document was created
Entity ContractYour customer or vendor's contract number
ContactContact person associated with the contract. An email can be sent from here.
PositionWhat kind of logistics you're going to use (e.g. Shipment (ocean vessel), Delivery (truck). This configures the fields in the logistics screen.
INCO/Ship TermUsed to indicate who's paying for the freight. INCO location indicates where ownership changes.
Country
Pricing Type
TypeDescription
PricedA price contract allows for the entry of both the futures price and basis amount.
BasisA basis contract allows the entry of the basis component upfront along with the futures month.  The futures price be set before or after delivery.
HTAAn HTA (Hedge to Arrive) contract locks down the futures price but not the basis.  Typically, the future price is entered before delivery.
UnitA Unit contract will allow entry of quantity but not futures price or basis.
DPA DP (deferred price) contract will not allow entry of futures price, basis nor quantity.  Quantity will be incremented upon deliveries.
CashA Cash contract is treated the same as Priced but is for a commodity that is not board traded.
Contract NoSystem assigned
SalespersonAdd sales person name
Contract TextText that prints on the contract. Example: terms & conditions.
SignedCheckbox: indicates that the farmer signed the contract.
PrintedCheckbox: indicates that the contract was physically printed.
Additional Info Tab
ColumnDescription
Insurance ByLinked to INCO/Ship Term (either Seller or Buyer).
Tolerance%Not used

Provisional Invoice%

Invoicing for goods ahead of time (similar to a down payment)
Weight for InvoicingWeighment quantity agreed by Entity and Vendor at the time finalizing the PO
Crop YearIndicates what crop year that the delivery came from
AssociationRelates to any governing association that is involved with the commodity (an agreement to be bound by the associations rules / regulations).
ArbitrationIf there is an issue (exports) which city / state do we agree for arbitration.
ProducerCould be buying from a dealer but want to know who was the original grower.
Claims to ProducerWho will be handling claims when they occur.
Internal CommentsInternal and won't print on the contract.
Printable RemarksWill show on the contract print.
Price Level
Substitute Item
Max Price
PrepaidIndicate if there is a prepayment
Unlimited Qty Contract
Multiple PriceWhen checked then all sequences are bundled and priced together (Pricing function). Must select the same futures month and market for all sequences.
ConditionsSpecial information that prints in footer of contract.
Documentation TabAllows the add of external documents to a given contract.
DMS TabSimilar to Documentation tab but allows more sophisticated management of documents. This is an optional module.
Audit Log TabHistory of the contract history (field level changes).
Approval TabWorkflow statuses
Activities TabTask management, integrated into CRM.
History TabHistory at the sequence level.
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