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Contract Header Fields (red cell indicates mandatory field) |
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Field Name | Description |
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Template | Use this to automatically default fields to the template of your choice |
Type | Purchase or Sale |
Entity | Either a customer (Sale) or vendor (Purchase) |
Commodity | What you're selling |
Quantity | The total quantity of the contract along with UOM |
Contract Date | Indicates the date when the document was created |
Entity Contract | Your customer or vendor's contract number |
Position | Used in the logistics screens and activity |
INCO/Ship Term | Transportation terms |
Country | |
Pricing Type | Type | Description |
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Priced | A price contract allows for the entry of both the futures price and basis amount. | Basis | A basis contract locks down the basis component upfront but not the futures price. The futures month is also selected. The basis can be set after delivery. | HTA | An HTA (Hedge to Arrive) contract locks down the futures price but not the basis. The future price must be entered before delivery. | Unit | Quantity is established but not futures price or basis. | DP | Deferred Price - A DP (deferred price) contract will not allow entry of futures price, basis nor quantity. Quantity will be incremented upon deliveries. | Cash | A Cash contract is treated the same as Priced but is for a commodity that is not board traded. |
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Contract No | System assigned |
Salesperson | |
Contract Text | |
Signed | Checkbox |
Printed | Checkbox |
Additional Info Tab | Column | Description |
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Insurance By | | Tolerance% | | Provisional Invoice% | | Weight for Invoicing | | Crop Year | | Association | | Arbitration | | Producer | | Claims to Producer | | Internal Comments | | Printable Remarks | | Price Level | | Substitute Item | | Max Price | | Prepaid | | Unlimited Qty Contract | | Multiple Price | | Conditions | |
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Documentation Tab | |
DMS Tab | |
Audit Log Tab | |
Approval Tab | |
Activities Tab | |
History Tab | |
Sequence Line Item Columns |
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Column Name | Description |
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Sequence | System assigned |
Status | System assigned |
Start Date | |
End Date | |
Planned Availability | |
Event Start Date | |
Updated Availability | |
Location | |
Book | |
Sub-book | |
Contract Item | |
Item | |
Item Specification | |
Origin | |
Purchasing Group | |
Farm No | |
Grade | |
Garden | |
Vendor Lot ID | |
Reference | |
Quantity / UOM | |
Net Weight / UOM | |
Packing Description | |
Original Quantity | |
Unit/Layer | |
Layers/Pallet | |
No. of Sequences | |
Container Type | |
No. of Containers | |
Market Zone | |
Discount | |
Storage Schedule | |
Option | |
Split | |
Pricing | Note: the columns in this section will vary based on the contracts price type.Column | Description |
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Fixation By | | Pricing Type | Defaults to the contract pricing type | Currency | | Futures Market | | Mn/Yr | Futures month | Futures | Future price | Basis | Comprised of currency, amount and UOM | Cash Price | Comprised of amount and UOM | Total Cost | |
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ERP | Column | Description |
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ERP PO No | | ERP Item No | | ERP Batch No | |
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FX Tab | Column | Descriptions |
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Invoice Currency | | Fx Valid From / To | | Currency Pair | | Exchange Rate | | FX Price | | Rate Type | | FX Price UOM | | FX Remarks | | Assumed FX for Marginal Risk Report | |
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Miscellaneous Tab | Column | Descriptions |
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Pickup/Deliver | | Ship Via | | Farm Invoice No | | Producer | | Claims to Producer | | Fronting | | Invoice | | Provisional Invoice | | Quantity Final | | Certifications | | Marks | |
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History Tab | |
Activities Tab | |
Events Tab | |