Header Details:
Customer - Select a Customer from the combo list box. Some of the fields, like Bill To, Ship To, Salesperson, Currency, Ship Via, Terms, and Due Date, are filled in with data from the selected Customer.
Location - By default, this will show the default location assigned to a user. You can select another location if necessary. Note that the list shows the active Company Location records only. If the Location you need is not in the list, you will have to add it to the Company Locations screen.
Invoice Date - This will default to the current system sate. This can be changed to whatever date the customer placed the invoice.
Post Date - This will default to the current system date. This can be changed to whatever date you want this to impact your GL accounts once posted.
Currency - This field is used to assign a default currency for each Invoice. This will default to the set Currency on Company
Preferences. You can still override the Currency if necessary. If the currency you need is not in the list you, will have to add it to the Currency screen.
Invoice No - This field is blank by default. A unique and system generated ID will fill in this field upon saving the new invoice. This ID is configured on Starting Numbers screen.
Bill To - By default, this field will show the assigned Bill To to the selected customer. This can be changed to another Bill To location if necessary. The box below this field is read-only and will show the complete address of the selected Bill To.
Ship To - By default, this field will show the assigned Ship To to the selected customer. This can be changed to another Ship To location if necessary. The box below this field is read-only and will show the complete address of the selected Ship To.
Salesperson - This field will display the default Salesperson of the selected customer. You can select another Salesperson from the combo list if necessary. If the Salesperson is not in the list, you will have to add it to the Salesperson screen.
Terms - This field will display the default Terms of the selected Customer. You can select other Terms from the combo list box of necessary. Note that the list will active Terms only. If the Terms you need is not in the list, you will have to add it to the Terms screen.
Ship Via - This field will display the default Ship Via of the selected customer. You can select another Ship Via from the combo list box if necessary. If the Ship Via you need is not the in the list, you will have to add it to the Ship Via screen.
PO Number - Enter in this field the Customer's Purchase Order, your customer provided to you for this order.
Ship Date - This will default to the current system date. Use this field to enter the date you intend to ship the items.
Due Date - This is a computed date based on the Invoice Date and Terms used. You can assign a different date if necessary.
Comments - Use this field to enter additional information about the invoice.
Freight Terms - This is the freight terms applicable to the Ship To location. If the Freight Terms you need is not in the list, you will have to add it to the Freight Terms screen.
Deliver/Pickup - This will default to the setup on Company Locations | Setup tab | Deliver/Pickup default. Business rule not yet implemented.
Grid Details:
Item No - Click the combo box button and select the correct item from the list. The combo list box will display the items available on the selected Location only.
Contract No - If needed, click the combo box button and select the appropriate contract for this item.
Contract Sequence - Click the combo box button and select the sequence number associated to the selected Contract Number.
Description - This field will display the description of the selected item.
UOM (Unit of Measure) - The field will display the default issue UOM of the Item Location. You can select a new UOM if necessary. If the UOM you are looking for is not in the list, you will have to add it to the list of UOMs for that Item.
Ordered - This field is read-only.
Shipped - This will default to 0.00. Enter the quantity that will be shipped to the customer.
Discount - This will display 0.00 by default. Enter the discount percentage you want to give the customer on the selected item. If you want to give the customer a 5% discount when purchasing a particular item enter 5 in this field.
Tax - This is computed based on the taxing setup of the item and customer.
Price - This will display the default Sale Price of the selected Item. You can update this if necessary.
Total - This is computed based on the value in Shipped, Discount, Tax, and Price field.
Bottom fields:
Subtotal - This field will display the total of all the line items entered in the grid.
Shipping - not yet implemented.
Tax - This field will display the total tax of all the line items.
Total - This field will display the total of the transaction which the customer owes you. This is the summation of Subtotal, Shipping, and Tax.
